IN BRIEF
The Staff Mailing Labels Report (STA-5) generates preformatted mailing labels for staff members in your iClassPro database. This report is used when a business needs printable address labels for staff mailings, such as notices, documents, or other physical communications.
Overview
The Staff Mailing Labels Report creates mailing labels for staff members in your database. Labels are preformatted for Avery 8160 labels, which use 1" x 2-5/8" rectangular labels on an 8-1/2" x 11" sheet with 30 labels per page.
This report references permanently assigned instructors only. Use the available filters to limit results by hire date, release date, staff status, class keywords, staff keywords, or staff role.
Using Preset Filters
If you commonly use the same filters when running this report, you can save them as Presets. Load a Preset Filter when you open the report page, set your date range, and generate the report in the preferred format.
- For more information, see What are Preset Filters for Reports?
Accessing the Report
- From the main navigation menu, go to Reports.
- Locate the Staff Mailing Labels Report (STA-5).
- Select the report to open the report filters.
Step-by-Step Instructions
General Filters
- Use the Start Hire Date and End Hire Date filters to limit results to staff members who have a hire date within the specified date range.
- Use the Start Release Date and End Release Date filters to limit results to staff members who have a release date within the specified date range.
- Use the Status filter to include staff members based on the status set on their staff profile:
- Active – limits results to staff members whose profiles are set to “Active.”
- Inactive – limits results to staff members whose profiles are set to “Inactive.”
- Use the Class Keywords filter to limit results to staff members assigned as instructors to classes with the selected class keyword or keywords.
- Leave this filter blank to include all staff members who meet the other selected criteria.
- Use the Staff Keyword filter to limit results to staff members with the selected staff keyword or keywords assigned.
- Leave this filter blank to include all staff members who meet the other selected criteria.
- Use the Staff Role filter to limit results to staff members with the selected default staff role or roles assigned.
- Leave this filter blank to include all staff members who meet the other selected criteria.
Display Filters
Use the Sort Order display filter to determine how the labels are ordered:
- Postal Code – orders the labels in numerical order by postal code or ZIP Code.
- Staff Name – orders the labels alphabetically by staff name using last name, first name sort order. This is the default sort order.
Generating the Report
- Select your desired export format, either HTML or PDF, at the bottom of the report.
- The System will immediately generate the report in the selected format.
Troubleshooting & FAQs
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Why is a staff member missing from the report?
- Confirm that the staff member meets the selected filter criteria and is a permanently assigned instructor.
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Why are the labels not sorted the way I expected?
- Review the Sort Order filter. Select Postal Code to sort by postal code or ZIP Code, or select Staff Name to sort alphabetically by staff name.
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Can I save the same report settings for future use?
- Yes. Use preset filters to save commonly used filter selections, then load the preset filter when running the report.
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Which label format does this report support?
- The report is preformatted for Avery 8160 labels, which use 1" x 2-5/8" rectangular labels with 30 labels per page.