IN BRIEF
The Time Clock Adjustments Report (STA-7) lists individual time clock adjustment entries for staff members. Use this report to review when adjustments were created, which staff member they affected, who created the request, whether the adjustment was approved and acknowledged, and any comments submitted with the request. 

• Overview
  • Key Report Details
  • Using Preset Filters
• Accessing the Report
• Step-by-Step Instructions
  • General Filters
  • Generating the Report
  • Best Practices
• Troubleshooting & FAQs
• Related Articles

Overview

The Time Clock Adjustments Report (STA-7) provides a list of individual time clock adjustment entries by staff member. This report helps administrators review changes made to staff time clock records, including who submitted the adjustment, what type of adjustment was made, whether the adjustment was approved, and whether the staff member acknowledged the adjustment after it was processed.

This report is useful when reviewing staff time clock corrections, confirming adjustment approval status, or auditing comments included with adjustment requests.

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Key Report Details

The Time Clock Adjustments Report (STA-7) lists individual adjustment entries. The report includes the following information for each adjustment entry:

• Date Created: The date the adjustment was created.
• Staff Member: The staff member whose time was adjusted.
• Created By: The staff member who created the adjustment request.
• Status: Indicates whether the adjustment was approved.
• Type: The type of adjustment, such as a new entry or original clock-in adjustment.
• Details: Describes the adjustment that was made.
• Acknowledged: Indicates whether the adjustment was acknowledged by the staff member after being processed.
• Comments: Any comments included with the adjustment request.

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Using Preset Filters

If you commonly use the same filters when running this report, you can save those selections as Preset Filters. After saving a Preset Filter, you can load it when opening the report page, set your date range, and generate the report in your preferred format.

• For more information, see What are Preset Filters for Reports?

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Accessing the Report

1. From the main navigation menu, go to Reports.
2. Locate and select Time Clock Adjustments Report (STA-7).

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Step-by-Step Instructions

1. Navigate to Time Clock Adjustments Report (STA-7).
2. Enter the Start Date/End Date range for the time clock adjustment entries you want to review.
3. Use Instructor to limit the report to a specific instructor, if needed.
4. Use Locations to limit the report to selected Location or Locations.
5. Select the preferred report format
6. Generate the report.

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General Filters

Use the report filters to control which time clock adjustment entries are included in the results.

• Start Date/End Date: Use Start Date/End Date to limit the report to time clock adjustment entries that fall within the selected date range.
  • The System only reflects time clock adjustment entries that fall within these days.
• Instructor: Use Instructor to limit the report to time clock adjustment entries for a specific instructor.
  • If an instructor was deleted after the report Start Date, the results include relevant entries for the instructor for the date or dates before they were deleted.
  • If an instructor was created or attached to an event after the report End Date, the instructor is not included in the results.
• Locations: Use Locations to limit the report to time clock adjustment entries associated with the selected Location or Locations.
  • The System only includes time clock adjustment entries associated with the selected Location or Locations in the results.

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Generating the Report

• Select your desired export format (such as HTML, PDF, XLS, or CSV) at the bottom of the report window.
• The System will immediately generate the report in the selected format.

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Best Practices

• Use a focused Start Date/End Date range when reviewing specific payroll periods or recent adjustment activity.
• Use Instructor when researching adjustments for one staff member.
• Use Locations when reviewing adjustments tied to specific business locations.
• Export the report to HTML if you just need to view the report results in the browser.
• Export the report as PDF when you need a shareable or printable version.
• Export the report as XLS or CSV if you need to sort, filter, or compare the results outside iClassPro.

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Troubleshooting & FAQs

• Why is a deleted instructor still appearing in the report?
  • If the instructor was deleted after the report Start Date, the report includes relevant adjustment entries for that instructor for the date or dates before they were deleted.
• Why is a newly created instructor missing from the report?
  • If the instructor was created or attached to an event after the report End Date, the instructor is not included in the report results.
• Why are some time clock adjustments missing from the report?
  • Review the Start Date/End Date, Instructor, and Locations filters. The report only includes adjustment entries that match the selected filter criteria.
• Which format should I use if I need to sort or review the report data in a spreadsheet?
  • Use XLS or CSV if you need to sort, filter, or review the report data in spreadsheet software.
• What does "Acknowledged" mean on the report?
  • Acknowledged indicates whether the staff member acknowledged the adjustment after it was processed.

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Related Articles

• What is the Time Clock?
• How Do Time Clock Administrators Review Time Clock Entries?
• How Do I Review Time Adjustment Requests?
• How Do I Lock and/or Export Time Clock Entries?
• Which File Format Options Are Available for Reports?

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