IN BRIEF
The Time Clock export for ADP Payroll Services allows administrators to generate a CSV file from iClassPro that is formatted specifically for ADP imports. This process relies on matching employee identifiers and pay-related codes between both systems to ensure a successful payroll import.

• Overview
• Accessing the Feature
• Step-by-Step Instructions
  • Additional Notes
• Understanding the ADP CSV File
• Troubleshooting & FAQs
• Related Articles

Overview

iClassPro includes a built-in export option designed to work with ADP Payroll Services. When the ADP export type is selected, the System generates a CSV file that maps directly to ADP’s payroll import requirements.

This export is intended only for customers using ADP Payroll Services. Assistance with completing fields within ADP or importing the file should be directed to ADP Support. ADP also provides documentation, such as their Time Sheet Import and RUN guide, for additional reference.

Important: Successful imports depend on matching key identifiers—such as Employee Time Clock IDs and rate-related codes—between iClassPro and ADP.

Back to top

Accessing the Feature

1. From the main navigation menu, go to Staff > Time Clock.
2. Use filters to display the desired date range and staff entries.
3. Select Export.
4. Choose ADP as the export file type.

Back to top

Step-by-Step Instructions

1. Confirm that each staff member who will be included in the export has an Employee Time Clock ID entered in their staff profile.
   1. This field is found under the staff profile’s Time Clock section.
2. Verify that staff roles in iClassPro match the corresponding rate codes used in ADP.
3. Navigate to STAFF>TIME CLOCK and filter time entries as needed.
4. Select Export, then choose ADP as the file type.
5. Download the generated CSV file.
6. Import the CSV file into ADP using their standard payroll import process.

Back to top

Additional Notes

• The Employee Time Clock ID is the primary identifier used to match staff records between iClassPro and ADP.
• Any mismatch in identifiers or codes may cause the import to fail.

Back to top

Understanding the ADP CSV File

The ADP export generates a CSV file containing predefined fields required by ADP Payroll Services. The following information outlines each field, its purpose, and default behavior.

• Company Code
  • Format: String (15 characters)
  • Description: Company ID
  • Default value: 0
• Pay Frequency
  • Format: Defined
  • Description: Pay schedule used by ADP
  • Possible values:
    • B – Biweekly
    • W – Weekly
    • S – Semimonthly
    • M – Monthly
    • Q – Quarterly
  • Default value: B
• Pay Period Start
  • Format: MM/DD/YYYY
  • Description: First date of the pay period included in the file
  • Default value: Blank
• Pay Period End
  • Format: MM/DD/YYYY
  • Description: Last date of the pay period included in the file
  • Default value: Blank
• Employee Time Clock ID
  • Format: String
  • Description: Unique code identifying the employee record
  • Source value: Staff ID from iClassPro
• Earnings Code
  • Format: Defined
  • Description:
    • REG – Regular pay
    • OTP – Paid overtime
  • Source value: Based on regular hours or estimated overtime
• Pay Hours
  • Format: Decimal number
  • Description: Total hours worked
  • Behavior: Hours are rounded to the nearest quarter hour
• Dollars
  • Format: Decimal number
  • Description: Gross earnings before taxes
  • Calculation: Hourly rate multiplied by pay hours
• Separate Check Number
  • Format: Numeric (0–9)
  • Description: Separate check indicator
  • Default value: Blank
• Worked in Dept
  • Format: Defined
  • Description: Department where work was performed
  • Default value: Blank
• Rate Code
  • Format: Defined
  • Description: Pay rate applied to the time entry
  • Source value: Staff title, position, or role

Back to top

Troubleshooting & FAQs

• My ADP import failed. What should I check first?
  • Confirm that the Employee Time Clock ID in each staff profile exactly matches the corresponding employee ID in ADP.
• Why are earnings or rates not importing correctly?
  • Verify that Rate Codes in ADP match the Staff Roles configured under SETTINGS>SETUP>STAFF SETTINGS>STAFF ROLES in iClassPro.
• Can iClassPro help with ADP import errors?
  • ClassPro provides the export file only. For import errors or field-specific questions, contact ADP Support directly. You can also reference their Time Sheet Import and RUN guide at https://support.adp.com/adp_payroll/content/hybrid/@runcomplete/doc/pdf/GTS_payroll_guide.pdf

Back to top

Related Articles

• What is the Time Clock?
• How Do I Lock and/or Export Time Clock Entries?
• How Do I Configure Time Clock Settings for Staff Members?
• What Staff Permissions are Needed to Use the Time Clock? 
• How Does the Time Clock Work in the Staff Portal?
• How Do Staff Members Clock In/Out of the Time Clock?
• How Does an Employee Submit a Time Adjustment Request from the Time Clock?

Back to top