How Do I Create a Skill Level?

IN BRIEF:
Skill Levels are part of your Skill Tree structure in iClassPro and represent stages of student progression within a Discipline. After creating a Skill Level, you can optionally add certificates, images, and embedded videos to support your curriculum.

Interactive Demos for configuring Skill Trees can be found in the Education Corner, accessible from the Office Portal's "Welcome" screen. Full details are included in the "Skill Tracking: Configuring Your Skill Trees and Settings" demo.

Overview

A Skill Tree is a structured, visual representation of your program curriculum. It displays all learning components in a hierarchy:

Skills belong to Events.
Events belong to Levels.
Levels belong to Disciplines.

Within this structure, a Skill Level represents a specific stage in the student learning path (for example, Level 1–4 or Beginner / Intermediate / Advanced).

You can optionally assign a Level Code for reporting purposes. If used, the Level Code appears on the following reports:

NOTE: There is currently no direct connection between a Class/Camp Level and a Skill Tree Level.

Accessing the Feature

Navigate to SETTINGS > SKILLS from the main navigation menu.
Expand the appropriate Discipline to view or add Levels.

Step-by-Step Instructions

Creating a New Skill Level

Go to SETTINGS>SKILLS.
Expand the Discipline to which you wish to add the Level.
Select Add a Level.
In the Create a New Level dialog:
- Enter a unique Level Name.
- (optional) Enter a Level Code.
- (optional) Enter a Level Description.
- (optional) Select an Email Template to Use for Level.
  - If "Enable prompt to send congratulations email when passing level" has been enabled SETTINGS>SETUP>GENERAL SETTINGS>SKILL TRACKING, the system will prompt staff to send the selected email template when a Level is marked as Passed.
    - NOTE: If the setting is enabled but no template is selected, no prompt will appear.
- Under This Level Includes, choose whether the Level contains Events and/or Skills.
  - NOTE: while Events are optional, at least one Skill must be attached before the Level can be saved.
Select Save Level.

Once saved, additional tabs become available, so you can add certificates, images, or videos.

Configure a Customized Skill Certificate

For complete details about uploading and configuring a certificate for this Level, see our "How Do I Configure the 'Certificate Designer' Settings?" document.

Adding Media to Levels (Images)

Once the Level is saved, you can optionally upload images to visually represent it:

Navigate to the MEDIA tab within the Level.
Scroll to the Images section.
Either select Browse Files to upload an image from your computer, or drag and drop the image into the designated upload area.

NOTE: Only JPG, GIF, and PNG file types are supported.

Adding Media to Levels (Video)

To embed a video demonstrating the Level:

Go to the MEDIA tab.
Scroll to the Videos section.
Enter the URL of the video (YouTube or Vimeo).

To get the appropriate URL, follow the steps below:

To Embed a YouTube Video

Navigate to YouTube.com and play the video.
Copy the URL from your browser’s address bar.
Paste the URL into the video link field on the MEDIA tab.
Select Add YouTube.

To Embed a Vimeo Video

Navigate to Vimeo.com and play the video.
Copy the URL from the address bar.
Paste the URL into the video field on the MEDIA tab.
Select Add Vimeo.

Editing or Removing a Level

Editing a Level

Select the Level name.
Make your changes.
Select Update Level.

NOTE: All changes take effect immediately wherever the Level is used.

Deleting a Level

Select the Level name.
Choose Delete Level (red button).
Confirm the deletion when prompted.

NOTE: Deleting a Level will remove the Level and any nested Events. However, it will not delete any Skills or Skill evaluation records.

Troubleshooting & FAQ

Why can’t I save my Level?
- Ensure that at least one Skill is attached under This Level Includes.
I enabled the email prompt, but no email appears when marking a Level "Passed."
- Verify that you selected an Email Template in the Level setup.