IN BRIEF
The Student Punch Pass Report (STU-16) provides a detailed view of all student punch passes and their usage status. Administrators can filter results by date range, pass type, and status to monitor usage, expiration, and remaining punches.
Overview
The Student Punch Pass Report displays a list of punch passes assigned to students, along with their usage and status. This report is useful for tracking how punch passes are being used, identifying expired or fully used passes, and reviewing remaining balances.
The report includes:
- Student Name
- Primary Guardian
- Punch Card Pass Name
- Date Issued
- Date Expires
- Purchase Price
- Maximum number of punches allowed
- Number of punches redeemed
- Number of punches remaining
- Expired status indicator (Y/N)
Key Report Features
- Tracks both active and inactive punch passes
- Identifies expired, expended, or suspended passes
- Allows filtering by program, level, or specific punch pass
- Supports saved filter presets for repeated use
Using Preset Filters
- Save commonly used filter combinations as Presets
- Load a Preset when opening the report
- Set your date range and generate the report
For more information, see What Are Preset Filters for Reports?
Accessing the Report
- From the main navigation menu, go to Reports.
- Select Student Punch Pass Report (STU-16).
Step-by-Step Instructions
- Navigate to the Student Punch Pass Report (STU-16).
- Enter an Issued Start Date and Issued End Date to define the reporting range.
- Adjust the Options section as needed:
- Include Expired
- Include Expended
- Include Suspended
- Include Family Punch Passes
- Select one or more Programs to filter punch passes tied to specific enrollments.
- Select one or more Levels to further refine results.
- Use Choose Punch Pass to limit results to specific pass types.
Additional Details on Filters
-
Issued Start Date / Issued End Date
- Limits results to punch passes issued within the selected date range
-
Options (default behavior)
- Only active punch passes with remaining punches are included unless additional options are selected
-
Programs
- Filters punch passes usable within selected programs
-
Levels
- Filters punch passes usable within selected class levels
-
Choose Punch Pass
- Displays only selected punch pass types
Generating the Report
- Select your desired export format (such as HTML, PDF, XLS, or CSV) at the bottom of the report window.
- The System will immediately generate the report in the selected format.
Troubleshooting & FAQs
-
Why am I only seeing active punch passes?
- By default, the report only includes active punch passes with remaining punches. Enable options such as "Include Expired," "Include Expended," or "Include Suspended" to expand results.
-
Why are family punch passes not appearing?
- Ensure that the "Include Family Punch Passes" option is enabled. Family-type passes will not display unless this option is selected.
-
Why are no results showing for my selected filters?
- Verify your issued date range and filter selections. If the criteria are too narrow, the report may return no results.
-
Can I reuse the same filters each time I run the report?
- Yes. Use Preset Filters to save your preferred filter combinations for quick access in the future.