IN THIS ARTICLE:
Learn about the Staff Schedule Report (STA-3), its filter options, and how to generate it.
What is the Staff Schedule Report?
The Staff Schedule Report produces a hard copy of your staff class/camp schedule, sorted by instructor with class day, time, class/camp name, number of instructors assigned, number of openings, number of current enrollments and totals for teaching hours per week.
NOTES:
- Totals shown for openings/current enrollments will be true as of the day you generate the report.
- This report refers to permanently assigned instructors only.
If you commonly use the same filters when running this report, you can now save them as Presets! Simply load a Preset Filter whenever you open the report page, set your date range and click to generate the report in your preferred format. See our "Preset Filters for Reports" document for more information.
Available Formats
The Staff Schedule Report is available in either HTML, PDF, XLS or CSV format.
Available Filters
General Filters
- STAFF MEMBER STATUS:
- Active – only staff members whose account status is set to “Active”
- Inactive – only staff members whose account status is set to “Inactive”
- LOCATIONS: selecting one or more Location(s) will limit results to only staff members assigned as an Instructor to classes/camps associated with the specified Location(s).
- DAY OF WEEK: selecting one or more Day(s) of the Week will limit results to only staff members assigned as an Instructor to classes/camps that meet on the specified Day(s).
- CHOOSE PROGRAM: selecting one or more Program(s) will limit results to only staff members assigned as an Instructor to classes/camps associated with the specified Program(s).
- CHOOSE LEVEL: selecting one or more Level(s) will limit results to only staff members assigned as an Instructor to classes/camps associated with the specified Level(s).
- CHOOSE INSTRUCTOR: selecting one or more Instructor(s) will limit results to only the specified Instructor(s).
- CHOOSE SESSION: selecting one or more Session(s) will limit results to only staff members assigned as an Instructor to classes associated with the specified Session(s).
- NOTE: The "Choose Session" filter will only display current/future sessions by default. However, there is a "Show Past" toggle option to display past Sessions/Rolling Sessions if needed.
Class/Camp Filters
- SHOW CLASS/CAMP:
- Show Classes - data related to classes will be shown for each staff member
- Show Camps - data related to camps will be shown for each staff member
- CLASS STATUS:
- Active - when enabled, active classes will be included
- Inactive - when enabled, inactive classes will be included
- CAMP STATUS:
- Active - when enabled, active camps will be included
- Inactive - when enabled, inactive camps will be included
Display Options
- SHOW ALL INSTRUCTORS: enabling this option will include all staff members, even if they are not currently assigned as Instructors to any classes/camps.
NOTE: Choosing any of the limiting filters above will override this setting if you require a specific program or session.