What Variables are Available for Email Blasts/Custom Emails?

IN THIS ARTICLE:
Learn about variables available for use in Email Blasts and Custom Emails, and how they are used to customize emails for particular families, students, classes, etc.

What are Email Variables?

Email variables can be used for the Email Blast or the Custom Email Templates feature. Email variables can be entered manually or by pasting the variable you want to use in the email (be sure to include the brackets). When your email is sent, the variable will be replaced with the value.

For example, the variable [[family_first]] represents the family's first name. When you send the email, the variable will be replaced with the family's first name who you are emailing.

Alternatively, using the “Variables” menu option in the Email Blast composition window allows you to select an email variable from there and insert it into the Email Blast.

email_variables2.png
When entered, it will display a “friendly” name reflecting the kind of information that will be inserted rather than the variable itself. The variables displayed are contextual based on which page you are on when composing the Email Blast. (That is, only variables available from the STUDENTS page will show for Email Blasts composed there, only variables available from the FAMILIES page will show there, etc.)

Variables that are manually typed will automatically reformat to the “friendly” name when you press the space bar after entering the variable.

NOTE: if you manually enter a variable and it displays bad_var instead of the “friendly” name, then you have either entered the variable incorrectly, or it is not available from the page you are on. You can use the Variables menu to select the correct entry if needed.

Using the "Variables" menu will also allow you to insert data from Custom Fields as email variables. These can be selected from the “[Page] Custom Fields” submenu of the "Variables" menu.

Email Blast Variables

These variables are for use in Email Blast/Custom emails ONLY.
 - Click here for information about the email variables used for Automated Email Templates.

You can insert an Email Variable by using the "Variables" menu in the editor toolbar. Because email variables are context-specific, not every variable is available from every page.

email_variables.png

Variables categories that will be available based on the page from which the email is being sent are:

  • Families Page
    • General
    • Family
    • Family Custom Fields
  • Students Page
    • General
    • Student
    • Family
    • Family Custom Fields
    • Student Custom Fields
  • Classes Page
    • General
    • Class
    • Family
    • Student
    • Class Enrollment
    • Class Custom Fields
    • Family Custom Fields
    • Student Custom Fields
  • Camps Page
    • General
    • Camp
    • Camp Enrollment
    • Family
    • Student
    • Family Custom Fields
    • Student Custom Fields
  • Enrollments Page
    • General
    • Family
    • Student
    • Family Custom Fields
    • Student Custom Fields
    • Enrollment
    • Class
    • Class Custom Fields
    • Class Enrollment
    • Camp
    • Camp Enrollment
  • Staff Page
    • General
    • Staff
  • Level Passed Email (NOTE: "Level Passed Emails" are Custom email templates that can only be created under SETTINGS>SETUP>GENERAL SETTINGS>EMAIL TEMPLATES>Custom)
    • General
    • Skill-related

Need more assistance?

Customer support is available at 1-877-554-6776 Mon - Fri, 9 am to 9 pm (CT) and Sat, 9 am to 6 pm (CT).