iClassPro Support

Email Variables

Email variables can be used for the email blast or the email templates feature. Just paste the variable you want to use in the email (be sure to include the brackets), and when your email is sent, the variable will be replaced with the value.

For example, the variable [[family_first]] represents the family's first name. When you send the email, the variable will be replaced with the family's first name who you are emailing.

General Variables

Available when sending email from any page in the software.

[[date]] Today's date.
[[business_name]] Your business name as defined in account settings.
[[business_web_address]] Your business website.
[[location_name]] The name of the currently active location.
[[location_address_1]] The first address field of the currently active location.
[[location_address_2]] The second address field of the currently active location.
[[location_city]] The city of the currently active location.
[[location_state]] The state of the currently active location.
[[location_postal_code]] The postal code of the currently active location.
[[location_phone]] The phone number of the currently active location.

 

Family Variables

Available when emailing from the family,  student, or classes page.

[[family_first]] The first name of the primary guardian.
[[family_last]] The last name of the primary guardian.
[[family_email]] The primary email address of the family.
[[family_address_1]] The first address field of the family.
[[family_address_2]] The second address field of the family.
[[family_city]] The city from the family's address.
[[family_state]] The state from the family's address.
[[family_postal_code]] The postal code from the families address.
[[family_balance_due]] The family's balance due.
[[family_balance_overdue]] The balance of the family's overdue charges.
[[family_last_payment_date]] The date of the last payment made by this family.
[[family_last_payment_amount]] The amount of the last payment made by this family.
[[family_has_autopay]] "does" or "does not" depending if the family has autopay or not.
[[family_autopay_type]] The autopay type of the family.
[[family_credit_amount]] The family's unapplied credit amount.
[[family_accepted_policies_version]] The last version of your policies that the family accepted.

 

Student Variables

Available when emailing by student, or when emailing classes per enrollment or per student.

[[student_first]] The first name of the student.
[[student_last]] The last name of the student.
[[student_anniversary]] The anniversary date of the student.
[[student_birth_year]] The birth year of the student.
[[student_birth_month]] The birth month of the student.
[[student_birth_day]] The birth day of the student.
[[student_birth_date]] The birth date of the student ie. MM/DD/YYYY

 

Class Variables

Only available when emailing classes "per enrollment".

[[class_name]] The class name.
[[class_instructors]] A comma seperated list of instructors for the class.
[[class_program]] The program of the class.
[[class_level]] The level of the class.
[[class_schedule]] A list of the class schedule
[[enrollment_startdate]] The startdate of the enrollment.
[[enrollment_dropdate]] The enrollment dropdate.
[[enrollment_type]] The type of the enrollment, ie. (Active, Trial).
[[enrollment_session]] The session of the enrollment.

 

Staff Variables

Available only when emailing staff.

[[staff_first]] The first name of the staff.
[[staff_last]] The last name of the staff.
[[staff_phone]] The phone number of the staff.
[[staff_email]] The staff member's email address.
[[staff_address_1]] The first part of the address for the staff member.
[[staff_address_2]] The second address field for the staff member.
[[staff_city]] The city of the staff member.
[[staff_state]] The state address of the staff member.
[[staff_postal_code]] The postal code of the staff member.

Need More Assistance?

Call us at 877-554-6776. Our business hours are Mon-Fri 9am-6pm Central Standard Time.