IN BRIEF
The Event Enrollments Report (CAM-2) provides a list of enrolled students by event, including gender and age breakdowns. The report also includes indicators that show whether students have been charged and/or paid for their event enrollments. Use this report to review event enrollment activity, monitor event participation, and verify charge or payment status for enrolled students.
Overview
The Event Enrollments Report (CAM-2) lists enrolled students by event. It includes gender and age breakdowns, which can help staff review event participation and understand enrollment demographics.
The report also includes indicators showing whether each student has been charged and/or paid for their event enrollment. This helps staff review enrollment and billing activity from one report instead of opening individual student or family records.
Enrollment-based filters
Chosen filters that relate to enrollments produce results based on the Event Active As Of Date selected when generating the report.
Using Preset Filters
If you commonly use the same filters when running this report, you can save those selections as Preset Filters. After saving a Preset Filter, you can load it when opening the report page, set your date range, and generate the report in your preferred format.
- For more information, see What are Preset Filters for Reports?
Accessing the Report
- From the main navigation menu, go to Reports.
- Locate and select Event Enrollments (CAM-2).
Step-by-Step Instructions
- Open the Event Enrollments (CAM-2) report.
- Select the Start Date/End Date.
- The System only looks at events that are active within this specific date range, based on the event start date.
- The report includes all enrollments in events that match the selected date range and other selected criteria.
- Select the Event Status.
- Active: Limits the report to events currently marked “Active.”
- Inactive: Limits the report to events currently marked “Inactive.”
- Select one or more Locations.
- Locations limits results to enrollments in events connected with the selected Location or Locations.
- Apply any needed event filters.
- Day Of Week: Limits results to enrollments in events that meet on the selected Day or Days of the Week.
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Program: Limits results to enrollments in events associated with the selected Program or Programs.
- Leave this filter blank to include all event enrollments that meet the other selected criteria.
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Instructors: Limits results to enrollments in events assigned to the selected Instructor or Instructors.
- Leave this filter blank to include all event enrollments that meet the other selected criteria.
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Event Type: Limits results to enrollments in events associated with the selected Event Type or Event Types.
- Leave this filter blank to include all event enrollments that meet the other selected criteria.
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Keywords: Limits results to enrollments in events associated with the selected Event Keyword or Event Keywords.
- Leave this filter blank to include all event enrollments that meet the other selected criteria.
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Level: Limits results to events assigned to the selected Level or Levels.
- Leave this filter blank to include all event enrollments that meet the other selected criteria.
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Choose Events: Limits results to enrollments in the selected Event or Events.
- Leave this filter blank to include all event enrollments that meet the other selected criteria.
- Select a Sorting Options choice.
- By default, the report sorts events by event name.
- Select one of the following options to change how the report sorts:
- Event Name
- Event Program
- Event Start Date
- Registration End Date
Instructor Filter Notes
Entries will not be included on the final report for any selected instructor or staff member who was not associated with specified enrollments, activities, or other matching report data during the selected date or date range.
- If an instructor was deleted after the start date of the report, the results include relevant entries for the instructor on the date or dates before they were deleted.
- If an instructor was created or attached to an activity after the end date of the report, the instructor will not be included in the results.
Active Event Enrollment Date Logic
Event enrollments count as ACTIVE in an event for the period of time starting with the first block the student selected and ending with the last block the student selected.
For example, if a student enrolls only on May 5 and May 8, the System considers the enrollment active from May 5 through May 8. This also includes May 6 and May 7.
Generating the Report
- Select your desired export format (such as HTML, PDF, XLS, or CSV) at the bottom of the report.
- The System will immediately generate the report in the selected format.
Troubleshooting & FAQs
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Why does the report include a student on dates between selected event blocks?
- Event enrollments count as ACTIVE from the first selected block through the last selected block. If a student enrolls on May 5 and May 8, the System also considers the enrollment active on May 6 and May 7.
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Why do enrollment-related filters depend on the Event Active As Of Date?
- Filters related to enrollments return results based on the Event Active As Of Date selected when generating the report.
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Why does a selected instructor not appear in the report results?
- The report only includes entries for selected instructors or staff members who were associated with matching enrollments, activities, or other report data during the selected date or date range.
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Why does a deleted instructor still appear in the report?
- If the instructor was deleted after the report start date, the report can include relevant entries from dates before the instructor was deleted.