What Do the First Enrollment Icons Mean?

IN THIS ARTICLE:
Learn about the First Enrollment attendance icons, what they mean, and how you can enable/disable their display on roll sheets and in the Staff Portal mobile interface.

What do the First Enrollment attendance icons mean?

The First Enrollment attendance icons in iClassPro are intended to help coaches and staff identify the first time a student attends a class or a session. The icon will appear next to the student's enrollment on the first day of class. (NOTE: if a student is marked "ABSENT" on their first date of class, or attendance is not recorded, the icon will continue to appear until the student is marked "PRESENT" in class for the first time.)

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The different icons indicate:

  • First Day Ever - displayed for students if no previous enrollments exist in the database, or who have never been marked "Present" for a class. (This means that if they have a past enrollment but were only marked "Absent", they will continue to show "First Time Ever" until an attendance record is created where they are marked "Present.")
  • First Day at Location - displayed for students if no previous enrollments exist in the database connected to this Location.
  • First Day in Class - displayed for students if no previous enrollments exist in the database connected to the class they are enrolled in.
  • First Day in Class - displayed for students if no previous enrollments exist in the database connected with the Session attached to the class they are enrolled in.
  • First Day in Level - displayed for students if no previous enrollments exist in the database connected to classes with the same Class Level.

Where can I enable/disable the First Enrollment attendance icons?

The settings to determine when the icons appears next to the student are located under SETTINGS>SETUP>STUDENT SETTINGS>STUDENT OPTIONS:

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  • Show New Enrollment Icon in Office Portal - enables/disables showing the First Enrollment icons in various locations in the Office Portal.
  • Show New Enrollment Icon in Reports - enables/disables showing the First Enrollment icons for Roll Sheets.
  • Show New Enrollment Icon in Staff Portal - enables/disables showing the First Enrollment icons for Staff Portal.
  • Show First Time In Session icon - if enabled, the system will display a "New Enrollment" icon the first time a student attends class during a new session.
    • This setting requires that at least one of the two previous options is enabled.
  • Show New Enrollment Icon For First Time In Class - if enabled, the system will display a "New Enrollment" icon the first time a student attends the specific class for which they are enrolled.
    • This setting requires that at least one of the two previous options is enabled.
  • Show New Enrollment Icon For First Enrollment Ever - if enabled, the system will display a "New Enrollment" icon if no previous enrollments exist in the database at all for the student, or if the student has never been marked "Present" for a class. (This means that if they have a past enrollment but were only marked "Absent", they will continue to show "First Time Ever" until an attendance record is created where they are marked "Present.")
    • This setting requires that at least one of the two previous options is enabled.
  • Show New Enrollment Icon For First Enrollment At This Location - if enabled, the system will display a "New Enrollment" icon if no previous enrollments exist in the database connected to the selected Location. (If your account is set up with a single Location, we recommend leaving this option disabled to keep it from always appearing on enrollments.)
    • This setting requires that at least one of the two previous options is enabled.
  • Show New Enrollment Icon For First Enrollment At This Class Level - if enabled, the system will display a "New Enrollment" icon if no previous enrollments exist in the database connected to classes with the same Class Level.
    • This setting requires that at least one of the two previous options is enabled.

Remember to save any changes you make.

Need more assistance?

Call us at 877-554-6776. Our business hours are Mon–Sat, 9am–9pm (CT).