IN THIS ARTICLE:
Learn about the different student enrollment indicators that may appear when viewing the ENROLLMENTS page and why they may be displayed.
Where will I see the enrollment indicators?
When viewing the ENROLLMENTS page, enrollment indicators will be displayed below the student details in the main results list. Additional indicators may be shown if you select “View Enrollment Details” from the “Actions” menu to the left of the enrollment listing.
All indicators are based on the current date and do not take into account the specified date range set for the page. This means that an indicator will only be displayed if it is true as of the day you view the page. (For example, an “Active Sibling” indicator will only be displayed if both siblings are active as of the day you view the ENROLLMENTS page, even if they had enrollments before/after that date.)
What do the different enrollment indicators mean?
- New Student - this indicator is displayed if no record exists in the database for a previous class or camp enrollment for the student. This icon will only be displayed for the first 30 days of the student's first-ever enrollment.
- Active Sibling - this indicator is displayed if the student has a sibling with an active Class or Camp enrollment as of the day the page is viewed.
- Returning Student - this indicator is displayed if a record exists in the database for a previous class or camp enrollment for the student.
- Promotion - this indicator is displayed if the student is being transferred from a class with a lower Class Level assigned to one with a higher Class Level assigned as of the day the page is viewed.
- Medical Concerns - this indicator is only displayed/populated if the student has data recorded in the “Allergies/ Special Health Concerns” area of the “Medical” tab on their student profile.
- Roll Sheet Comment - this indicator is only displayed/populated if the student has data recorded in the “Roll Sheet Comment” area of the “Details” tab on their student profile.
- Makeup Enrollment - this indicator is only displayed if the enrollment being viewed is of the “Makeup” type.
- Upcoming Drop Date - this indicator is only displayed/populated if the enrollment being viewed has an upcoming Drop Date assigned.
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Upcoming Transfer Date - this indicator is only displayed/populated if the enrollment being viewed is being transferred to another class. The transfer date displayed will be the start date of the new enrollment.
- Note that this icon will be adjusted based on whether the class in question is being transferred TO or FROM.
- First Day in [Class/Camp Name] - this indicator is only displayed/populated if no enrollment record exists for the student connected with the class/camp in question as of the day the page is viewed.
- First Day Ever - this indicator is only displayed/populated if no enrollment records exist for the student as of the day the page is viewed.
- First Day at Location - this indicator is only displayed/populated if no enrollment record exists for the student connected with the Location assigned to the enrollment in question as of the day the page is viewed.
- First Day in Level - this indicator is only displayed/populated if no enrollment record exists for the student connected with any other class assigned to the same Class Level as the enrollment in question as of the day the page is viewed.
- Student Notes - this indicator is only displayed/populated if the student has any currently open Student Notes. (NOTE: Clicking this indicator will open the Student Notes window for you to view.)
- Outstanding Balance - this indicator is only displayed/populated if the family to which the student belongs has an outstanding balance.
- Expected Absence - this indicator is only displayed/populated if the student has an expected absence recorded for the enrollment in question for the day the page is viewed.
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Birthday - this indicator is only displayed/populated if the student's birthday is within a window of four days before or after the date the page is being viewed.
- The system will adjust the display to state "Birthday is today", "Birthday is on [date]", or "Birthday was on [date]" depending on context.
- Trial Enrollment - this indicator is only displayed if the enrollment being viewed is of the “Trial” type.
- Waitlist Enrollment - this indicator is only displayed if the enrollment being viewed is of the “Wait” type.
- Drop Enrollment - this indicator is only displayed if the enrollment being viewed is dropping as of the day the page is viewed (that is., it is the student’s last day in class).