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Which Reports are the Best for Accountants and Bookkeepers?

IN BRIEF
iClassPro offers several financial and student reports that help accountants and bookkeepers track income, prepare taxes, and support insurance reporting. This guide outlines the most commonly used reports for each purpose and explains what information each report provides. 

Overview

iClassPro includes a variety of reports designed to support financial tracking, tax preparation, and insurance documentation. Selecting the correct report depends on the type of information needed, such as payments received, taxes collected, or student demographics.

This article organizes recommended reports into three key categories:

  • Income reporting
  • Tax reporting
  • Insurance reporting

Each section provides a clear description of what the report includes and when it should be used.

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Accessing the Feature

  1. From the main navigation menu, go to Reports.
  2. Navigate to the appropriate report category:
    1. Financial
    2. Marketing
    3. Students
    4. Classes
  3. Select the desired report from the list.

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Reporting Income

The following reports are most useful for tracking income and understanding how payments are applied across your business.

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Bank Deposit Report (FIN-2)

  • Location: REPORTS > FINANCIAL > FIN-2
  • Provides:
    • List of transactions by payment date
    • Family names
    • Transaction numbers and descriptions (when applicable)
  • Additional capabilities:
    • Option to include programs and charge categories tied to each payment
  • Use this report to:
    • Review deposited payments
    • Match transactions with bank records
  • For more information, refer to What is the Bank Deposit Report (FIN-2)?

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Program Deposit Split Report (FIN-4)

  • Location: REPORTS > FINANCIAL > FIN-4
  • Provides:
    • Income breakdown over a selected date range
    • Separation by:
      • Programs
      • Charge categories
    • Totals grouped by transaction type:
      • Cash
      • Check
      • Credit card
      • Account credits
  • Use this report to:
    • Analyze how revenue is distributed across programs
    • Review payment method trends
  • For more information, refer to What is the Program Deposit Split Report (FIN-4)?

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Category List Report (FIN-6)

  • Location: REPORTS > FINANCIAL > FIN-6
  • Provides:
    • List of charges by charge date
    • Customer name
    • Charge title
    • Financial breakdown:
      • Untaxed amount
      • Taxes charged
      • Amount paid
      • Outstanding balance
    • Full report totals at the bottom
  • Use this report to:
    • Review detailed charge activity
    • Monitor outstanding balances
  • For more information, refer to What is the Category List Report (FIN-6)?

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Promo Code Report (MAR-2)

  • Location: REPORTS > MARKETING > MAR-2
  • Provides:
    • List of applied promo codes within a date range
  • Filter options:
    • Program
    • Class
    • Camp
  • Use this report to:
    • Track discounts and promotional usage
    • Evaluate marketing effectiveness
  • For more information, refer to What is the Promo Code Report (MAR-2)?

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Reporting Taxes

These reports help calculate, verify, and reconcile taxes collected and paid.

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Category List Report (FIN-6)

  • Location: REPORTS > FINANCIAL > FIN-6
  • Provides:
    • Detailed charge and tax breakdown per transaction
  • Use this report to:
    • Identify taxable vs. non-taxable charges
    • Review tax amounts applied to each charge
  • For more information, refer to What is the Category List Report (FIN-6)?

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Consolidated Tax Report (FIN-11)

  • Location: REPORTS > FINANCIAL > FIN-11
  • Provides:
    • Total tax charged over a date range
    • Total tax paid within the same range
  • Use this report to:
    • Summarize tax liability
    • Support tax filing and reporting
  • For more information, refer to What is the Consolidated Tax Report (FIN-11)?

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Tax Reconciliation Report (FIN-16)

  • Location: REPORTS > FINANCIAL > FIN-16
  • Provides:
    • Summary of financial transactions by program
    • Data within a defined time period
  • Use this report to:
    • Reconcile differences between charges and payments
    • Validate tax-related financial accuracy
  • For more information, refer to What is the Tax Reconciliation Report (FIN-16)?

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Family Annual Total Receipts Report (FIN-15)

  • Location: REPORTS > FINANCIAL > FIN-15
  • Provides:
    • Annual receipts for each family
  • Use this report to:
    • Support tax rebate claims (e.g., childcare or fitness expenses, depending on region)
    • Provide documentation to families for tax purposes
  • For more information, refer to What is the Family Annual Total Receipts Report (FIN-15)?

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Reporting for Insurance

These reports help provide documentation often required for insurance coverage and audits.

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Student Insurable Age Groups Report (STU-5)

  • Location: REPORTS > STUDENTS > STU-5
  • Provides:
    • Count of students within defined age ranges
  • Filter options:
    • Location
    • Program
    • Active status
  • Use this report to:
    • Meet insurance requirements related to participant age groups
    • Customize age brackets for reporting
  • For more information, refer to What is the Student Insurable Age Groups Report (STU-5)?

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Program Summary Report (CLA-3)

  • Location: REPORTS > CLASSES > CLA-3
  • Provides:
    • Running totals for:
      • Enrollments
      • Unique students
      • Instructor hours
      • Capacity utilization
    • Data grouped by program
  • Can be generated for:
    • Classes
    • Camps
    • Both
  • Use this report to:
    • Demonstrate participation levels
    • Provide operational summaries for insurance providers
  • For more information, refer to What is the Program Summary Report (CLA-3)?

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Student List Report (STU-1)

  • Location: REPORTS > STUDENTS > STU-1
  • Provides:
    • List of students and guardians
    • Basic contact information
  • Additional filtering and fields:
    • Class enrollments
    • Association IDs
    • Other customizable data points
  • Use this report to:
    • Provide rosters or contact lists for insurance documentation
    • Customize outputs based on reporting requirements
  • For more information, refer to What is the Student List Report (STU-1)?

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Troubleshooting / FAQs

  • Which report should be used to match deposits with bank records?
    • The Bank Deposit Report (FIN-2) provides transaction-level details by payment date, making it the best option for reconciling with bank deposits.
  • How can I see how income is distributed across programs?
    • Use the Program Deposit Split Report (FIN-4) to view income broken down by program and charge category.
  • What report should I use to verify taxes collected?
    • The Consolidated Tax Report (FIN-11) provides a summary of taxes charged and paid, while the Tax Reconciliation Report (FIN-16) helps validate accuracy.
  • Which report helps families with tax deductions or rebates?
    • The Family Annual Total Receipts Report (FIN-15) provides annual summaries that families can use for tax purposes.
  • What report is best for insurance age group requirements?
    • The Student Insurable Age Groups Report (STU-5) allows you to define and report on age ranges required by insurance providers.

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