What is the Program Summary Report (CLA-3)?

IN THIS ARTICLE:
Learn about the Program Summary Report (CLA-3), its filter options, and how to generate it.

What is the Program Summary Report?

The Program Summary Report is a summary of enrollments by Program. It can be run to include both camps and classes in one report, or as separate totals. It provides you with essential data such as:

  • Program Name

  • Class/Camp - total number of classes or camps that are active over the date range

  • Instructing Hours - Total number of instructors multiplied by their scheduled hours, summed up over the date range

  • Class/Camp Hours - Total scheduled hours (regardless of whether or not instructors are attached)

  • Students - Number of students in classes/camps - students are unique by program; the sum at the bottom is not unique. (The unique number of students across programs is noted in the SUMMARY area at the bottom of the report.)

  • Active - Total number of Active Enrollments.

  • Trial - Total number of Trial Enrollments

  • Makeup - Total number of makeup enrollments

  • Waitlist - Total number of wait list enrollments

  • Capacity – Total number of enrollments allowed.

  • (*) Enrollment Meetings - Total scheduled meetings filled by enrollments across date range

    * Enrollment Meetings were adjusted to reflect each time classes/camps meet to help identify gaps in enrollment that were previously unable to be represented.

NOTES: Chosen filters that relate to enrollments will produce results that are true based on the Start Date/End Date you select when generating the report.

Available Formats

The Program Summary Report is available in either HTML, PDF, XLS or CSV format.

General Filters

  • START DATE/END DATE: sets the date range
  • LOCATIONS: the system will only include families with enrollments associated with the selected Location(s) in the results.
  • CHOOSE PROGRAMS: select a Program to limit the report to only families with an active enrollment in a class associated with that program. (Because families are only associated with a Program when an active enrollment is present, this filter will not have any effect on the results if the STATUS filter is set to “All” or “Inactive”.)
  • CHOOSE KEYWORDS: select a Keyword to limit the report to only families who have the selected Family Keyword assigned.
  • DISPLAY OPTION
    • Only Show Programs with Enrollments – hides any programs that do not have enrollments within the defined date range.
    • Exclude Trial and Makeup Enrollments – Trial and Makeup enrollments will not be included in the totals.
    • Include Enrollments Within Date Range That Do Not Meet Inside the Date Range - includes all ACTIVE type enrollments within the date range even if that particular class did not meet during that time.

Class/Camp Filters

  • SHOW CLASS/CAMP
    • Show Classes – data related to class enrollments will be shown in its own table
    • Show Camps – data related to camp enrollments will be shown in its own table
    • Combine Classes/Camps – data related to both class and camp enrollments will be combined into a single table.
  • CLASS STATUS
    • Active – shows data for classes where the status is currently marked as “Active.”
    • Inactive – shows data for classes where the status is currently marked as “Inactive.”
  • CAMP STATUS
    • Active – shows data for camps where the status is currently marked as “Active.”
    • Inactive – shows data for camps where the status is currently marked as “Inactive.”

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