What is the Program Summary Report (CLA-3)?

IN THIS ARTICLE:
Learn about the Program Summary Report (CLA-3), its filter options, and how to generate it.

What is the Program Summary Report?

The Program Summary Report is a summary of enrollments by Program. It can be run to include both camps and classes in one report, or as separate totals. It provides you with essential data such as:

  • Program Name

  • Class/Camp - total number of classes or camps that are active over the date range

  • Instructing Hours - Total number of instructors multiplied by their scheduled hours, summed up over the date range

  • Class/Camp Hours - Total scheduled hours (regardless of whether or not instructors are attached)

  • Students - Number of students in classes/camps - students are unique by program; the sum at the bottom is not unique. (The unique number of students across programs is noted in the SUMMARY area at the bottom of the report.)

  • Active - Total number of Active Enrollments.

  • Trial - Total number of Trial Enrollments

  • Makeup - Total number of makeup enrollments

  • Waitlist - Total number of wait list enrollments

  • Capacity – Total number of enrollments allowed.

  • Openings - total number of openings based on the number of Enrollments subtracted from the Capacity.
  • (*) Enrollment Meetings - Total scheduled meetings filled by enrollments across date range

  • (*) Occupancy - The total number of allowed enrollments in the program divided by the number of students enrolled in the program during the specified date range.

* Enrollment Meetings and Occupancy were adjusted to reflect each time classes/camps meet to help identify gaps in enrollment that were previously unable to be represented.

The report also includes a Summary view giving the following totals:

  • Class/Camp in this Search - total number of classes/camps that are active over the date range
  • Total instructor hours - total number of hours based on the class/camp duration, multiplied by the number of instructors assigned to the class/camp
  • Total hours - total number of hours based on the class/camp duration
  • Unique student total - this is the total of students if you were to add up the student count for each program. Students will be counted multiple times if a student has an enrollment in more than one program.
  • Unique students across all programs - this total only counts each student once, regardless of how many programs they are enrolled in. The true count of unique students based on all enrollments.
  • Total active enrollments
  • Total trial enrollments
  • Total makeup enrollments
  • Total wait list enrollments
  • Total scheduled meetings filled by enrollments across date range - the total number of class/camp meetings within the specified date range. This number only reflects scheduled class/camp meetings with enrollments -- if a class or camp had no active enrollments, it is not included in the count.
  • Total openings across date range - total number of openings based on the number of Enrollments subtracted from the Capacity.
  • Percent of scheduled meetings filled across date range - The total number of allowed enrollments in the program divided by the number of students enrolled in the program during the specified date range.

NOTES: Chosen filters that relate to enrollments will produce results that are true based on the Start Date/End Date you select when generating the report.

Available Formats

The Program Summary Report is available in either HTML, PDF, XLS or CSV format.

General Filters

  • START DATE/END DATE: sets the date range
  • LOCATIONS: the system will only include families with enrollments associated with the selected Location(s) in the results.
  • CHOOSE PROGRAMS: select a Program to limit the report to only families with an active enrollment in a class associated with that program. (Because families are only associated with a Program when an active enrollment is present, this filter will not have any effect on the results if the STATUS filter is set to “All” or “Inactive”.)
  • CHOOSE KEYWORDS: select a Keyword to limit the report to only families who have the selected Program Keyword assigned.
  • DISPLAY OPTION
    • Only Show Programs with Enrollments – hides any programs that do not have enrollments within the defined date range.
    • Exclude Trial and Makeup Enrollments – Trial and Makeup enrollments will not be included in the totals.
    • Include Enrollments Within Date Range That Do Not Meet Inside the Date Range - includes all ACTIVE type enrollments within the date range even if that particular class did not meet during that time.
    • Include Wait List Enrollments In Student Count - if enabled, the system will count students with WAIT type enrollments in the total student count.
    •  

Class/Camp Filters

  • SHOW CLASS/CAMP
    • Show Classes – data related to class enrollments will be shown in its own table
    • Show Camps – data related to camp enrollments will be shown in its own table
    • Combine Classes/Camps – data related to both class and camp enrollments will be combined into a single table.
  • CLASS STATUS
    • Active – shows data for classes where the status is currently marked as “Active.”
    • Inactive – shows data for classes where the status is currently marked as “Inactive.”
  • CAMP STATUS
    • Active – shows data for camps where the status is currently marked as “Active.”
    • Inactive – shows data for camps where the status is currently marked as “Inactive.”

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