IN BRIEF
The ENROLLMENTS page provides a centralized view of class and camp enrollments within a specific date range. From this page, you can filter enrollments for communication tasks (Email Blasts, SMS/Text messaging, and Push notifications), perform enrollment-specific actions, and record simple class attendance when Attendance Check-In Mode is enabled.
- Overview
- Accessing the ENROLLMENTS Page
- Step-by-Step Instructions
- Troubleshooting & FAQs
- Related Articles
Overview
The ENROLLMENTS page allows you to view all enrollments within a selected date range and filter them for different workflows. This is commonly used to manage enrollment details, take actions such as dropping or transferring enrollments, and send communications to specific groups of enrolled students and families.
Information Displayed
Each enrollment row includes the following information:
- Student – Name of the student attached to the enrollment.
- Student details – Age and gender.
-
Type – Enrollment status type:
- ACTIVE
- TRIAL
- MAKEUP
- SINGLE DAY
- WAITLIST
- Dates – Enrollment Start Date.
- Schedule – Class or Camp Schedule.
- Event – Class or Camp Name.
- Level – Class Level (if applicable).
- Zone – Zone/Area attached to the Event.
- Instructor – Instructor(s) attached to the class/camp.
Columns marked with (*) can be selected to sort results. By default, the information is sorted alphabetically by the student’s first name.
Available Filters
For a complete list of filters available on this page, refer to Which Filters Are Available for the ENROLLMENTS Page?.
Accessing the ENROLLMENTS Page
From the main navigation menu, select ENROLLMENTS.
Step-by-Step Instructions
View enrollments within a date range
- Navigate to the ENROLLMENTS page.
- Set your desired date range using Enrollment Between.
- Review the enrollment list and sort as needed by selecting any column header marked with (*).
Mark a student as “Present” from the ENROLLMENTS page
The ENROLLMENTS page includes the option to record simple attendance for class enrollments. (Attendance is not available for camp or appointment bookings from this view.)
- Enable Attendance Check-In Mode:
- Go to SETTINGS>SETUP>CLASS SETTINGS>GENERAL CLASS SETTINGS.
- Enable ”Enable Attendance Check-In Mode.”
- Return to the Enrollments page.
- Set Enrollment Between to a single day (the start date and end date must be the same).
- Locate the attendance icon to the left of the enrollment.
- Select the icon to mark the student as Present.
Important Notes About Simple Attendance
- This functionality only allows you to mark students as “Present.”
- If you accidentally mark a student as present who should be absent, you must edit attendance from the CLASSES or STUDENTS page.
- Because iClassPro requires a complete set of data to record class attendance, as soon as the first student checks in, all other students are marked as “Absent” for the class.
- Attendance status updates as each student checks in or is manually marked “Present” by a staff member.
Use the “Actions” icon to manage an enrollment
- On the Enrollments page, locate the enrollment you want to manage.
- Select the Actions icon to the left of the enrollment.
- Select the action you want to perform.
View enrollment details
When you select View enrollment details, you can review and update relevant information (as available), including:
- Primary Guardian
- Priority Group (Waitlist enrollments only, if “Waitlist Priority Groups” are enabled)
- Enrollment options:
- Edit Enrollment
- Delete Enrollment
- Student Details
- Family Details
- Student Attendance
- Student Skills
- View Family Ledger
- View Audit Log
- Policy acceptance warnings (if applicable)
- Roll sheet information:
- Relevant enrollment indicators
- Student Note indicator (if applicable) – Selecting the indicator launches the Student Notes window
- Outstanding Balance (if applicable)
Other Actions options
Depending on the enrollment type, additional Actions options may include:
- Drop Enrollment
- Transfer Enrollment (does not appear for Waitlist enrollments)
- Approve Waitlist Enrollment (Waitlist enrollments only)
Use QuickTools for bulk actions
- Filter the ENROLLMENTS page to display the enrollments you want to work with.
- Select the enrollments you want to include.
- Open QuickTools.
- Select the option you want to use.
Default QuickTools options
- Assign/Unassign keywords
- Email Blast
- SMS/Text Message
- Push notification
Waitlist-only QuickTools options
These QuickTool options only appear if “Waitlist” is selected from the Enrollment Status filter:
- Delete selected waitlist enrollments
Troubleshooting & FAQs
-
I do not see the attendance option on the ENROLLMENTS page.
- Confirm that ”Enable Attendance Check-In Mode.” is enabled under SETTINGS>SETUP>CLASS SETTINGS>GENERAL CLASS SETTINGS. Then confirm the ENROLLMENTS page is limited to a single day (the start and end dates in Enrollment Between must be the same). Attendance is only available for class enrollments (not camp or appointment bookings) from this view.
-
I marked a student present by mistake. How do I fix it?
- Simple attendance from the ENROLLMENTS page only allows marking students as “Present.” To correct an incorrect check-in, edit the student’s attendance from the CLASSES or STUDENTS page.
-
Why were other students marked “Absent” when the first student checked in?
- iClassPro requires a complete set of data to record class attendance. As soon as the first student checks in, all other students are automatically marked as “Absent” for the class. Their attendance status updates as they check in or are manually marked “Present.”