IN BRIEF
The Special Enrollments Report (CLA-8) provides a detailed list of special enrollments—including WAIT, TRIAL, MAKEUP, and SINGLE DAY—within a selected date range. It helps administrators review enrollment activity, track usage (such as makeup tokens), and analyze participation across classes. 

• Overview
  • Important Notes
  • Key Report Capabilities
• Accessing the Report
• Step-by-Step Instructions
  • Filter Options
    • General Filters
    • Class and Program Filters
    • Staff and Location Filters
    • Keyword Filters
  • Display Options
  • Sorting Options
  • Generating the report
• Troubleshooting & FAQs
• Related Articles

Overview

The Special Enrollments Report displays a list of special enrollments within a defined date range. This includes:

• Enrollment Type (WAIT, TRIAL, MAKEUP, SINGLE DAY)
• Used Token indicator (for MAKEUP enrollments)
• Class Name
• Class Schedule
• Student Name
• Enrollment Date(s)

Additional fields can be included using display options.

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Important Notes

Filters related to enrollments return results based on the selected Start Date and End Date.

• If no date is entered:
  • The System defaults the Start Date to the current date
  • The drop date remains NULL
• Preset filters can be saved and reused to streamline report generation.

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Key Report Capabilities

• Track all special enrollment types in one report
• Analyze enrollment activity across locations, programs, and instructors
• Identify makeup token usage
• Customize output using filters and display options

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Accessing the Report

1. From the main navigation menu, go to Reports.
2. Locate and select Special Enrollments Report (CLA-8).

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Step-by-Step Instructions

1. Navigate to the Special Enrollments Report (CLA-8).
2. Enter a Start Date and End Date to define the reporting range.
3. Apply any desired filters (see filter options below).
4. Select display options to customize the output.
5. Choose a report format.
6. Select Generate Report.

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Filter Options

General Filters

• Start Date / End Date
  • Limits results to enrollments within the selected date range
• Locations
  • Limits results to classes associated with selected locations
• Enrollment Type Status
  • Filter by one or more types:
    • WAIT
    • TRIAL
    • MAKEUP
    • SINGLE DAY (if enabled)
• Day of Week
  • Limits results to classes that meet on selected days

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Class and Program Filters

• Choose Program
  • Limits results to classes within selected programs
• Choose Session
  • Limits results to classes within selected sessions
  • Note: Only current/future sessions display by default; use Show Past to include past sessions
• Choose Class Level
  • Filters by class level
• Choose Class
  • Filters for specific classes

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Staff and Location Filters

• Choose Instructor
  • Limits results to classes with selected instructors
  • Important Notes:
    • Instructors not associated with enrollments during the selected date range are not included
    • Deleted instructors still appear for dates prior to deletion
    • Instructors added after the report end date are not included
• Choose Zone
  • Filters by Zone assignment

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Keyword Filters

• Choose Class Keywords
  • Filters by class tags
• Choose Family Keywords
  • Filters by family-level tags
• Choose Student Keywords
  • Filters by student-level tags

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Display Options

• Landscape
  • Displays report in landscape orientation
• Instructors
  • Includes instructor name(s)
  • Note: A substitute instructor is indicated with an asterisk () next to the class name*
• Inactive Classes
  • Includes inactive classes in results
• Openings
  • Displays available openings in classes
• Primary Guardian
  • Includes guardian name
• Mailing Address
  • Includes mailing address
• Phone Number
  • Includes phone number
• E-Mail Address
  • Includes email address
• Enrollment Notes
  • Includes notes tied to enrollments

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Sorting Options

• Request Date
  • Sorts chronologically by enrollment request date (WAIT only)
• Start Date
  • Sorts by enrollment start date
• Instructor
  • Sorts alphabetically by instructor
• Start Time
  • Sorts by class schedule time

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Generating the report

1. Confirm your filters.
2. Select your preferred format (HTML, PDF, XLS, or CSV) to generate the report.

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Troubleshooting & FAQs

• Why are no enrollments appearing in my report?
  • Verify the Start Date and End Date. If left blank, the System defaults to the current date, which may exclude expected results.
• Why is an instructor missing from the report?
  • The instructor must be associated with enrollments during the selected date range. Deleted or newly added instructors may not appear depending on timing.
• Why do I see an asterisk (*) next to a class name?
  • This indicates a substitute instructor was present when the enrollment occurred.
• Can I reuse my filter settings?
  • Yes. Save frequently used filters as Presets and reload them when generating future reports.

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Related Articles

• What are Preset Filters for Reports?
• What is an Enrollment Type?
• What are Single Day Enrollments?
• What is a Wait List Enrollment?

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