IN BRIEF
The Staff With Duplicate Emails Report (STA-16) identifies staff members who share the same email address with another staff record in the system. Administrators can use this report to locate potential duplicate contact information and verify whether shared email addresses are intentional or should be corrected.
Overview
The Staff With Duplicate Emails Report (STA-16) provides a list of staff members who share an email address with at least one other staff record. Administrators often use this report to audit staff profiles and confirm that each staff member has the correct contact information.
In some cases, shared email addresses may be intentional. However, duplicate emails can also indicate a data entry error or duplicate staff records that should be reviewed.
Key Report Features
- Identifies staff members who share an email address with another staff record
- Helps administrators review and correct potential duplicate contact information
- Allows filtering results by staff status or location
- Can be exported or downloaded in multiple formats for analysis or recordkeeping
Fields Included in the Report
- Name — Staff member’s name
- Status — Indicates whether the staff member is active or inactive
- Phone(s) — Any phone numbers associated with the staff record
- Email — The email address associated with the staff profile
- Hire Date — The date the staff member was hired
- Release Date — The date the staff member was released (if applicable)
Accessing the Report
- From the main navigation menu, go to REPORTS.
- Locate and select Staff With Duplicate Emails (STA-16).
Step-by-Step Instructions
- Navigate to REPORTS.
- Select Staff With Duplicate Emails (STA-16).
- Configure the available filters as needed.
- Select a Status (Active or Inactive).
- Select one or more Locations.
- Select Generate Report.
Available Filters
-
Status
- Active
- Inactive
-
Locations
- Filter results by one or more account locations
After generating the report, review the results to determine whether shared email addresses are intentional or if staff records should be updated.
Export Options
The report can be generated or exported in the following formats:
- HTML — Displays the report directly in the browser
- PDF — Creates a printable version of the report
- XLS — Opens the report in spreadsheet software such as Microsoft Excel
- CSV — Generates a comma-separated values file for importing or further data analysis
Troubleshooting & FAQs
-
Why does a staff member appear on this report?
- The report lists staff records that share the same email address with another staff member.
-
How do I remove someone from this report?
- Update the staff member’s profile so that each staff record uses a unique email address if appropriate.
-
Can I export the report for use outside the system?
- Yes. The report can be generated as HTML, PDF, XLS, or CSV depending on how you plan to review or analyze the data.