IN BRIEF
The Staff Without Email Report (STA-15) identifies staff members who do not currently have an email address entered in their staff record. This report helps administrators quickly locate incomplete staff profiles so contact information can be updated for communication, scheduling, or system notifications.
Overview
The Staff Without Email Report (STA-15) provides a list of staff members who do not have an email address recorded in their staff profile. Administrators often use this report to audit staff records and ensure that important contact details are complete.
Maintaining accurate staff email addresses helps ensure that communication tools, system notifications, and administrative processes function correctly.
Key Report Features
- Displays staff records that do not include an email address
- Helps identify incomplete staff profiles that may need to be updated
- Allows filtering to narrow results by staff status or location
- Can be exported or downloaded in multiple formats for review or sharing
Fields Included in the Report
- Name — Staff member’s name
- Status — Indicates whether the staff member is active or inactive
- Phone(s) — Any phone numbers associated with the staff record
- Hire Date — The date the staff member was hired
- Release Date — The date the staff member was released (if applicable)
Accessing the Report
- From the main navigation menu, go to REPORTS.
- Locate and select Staff Without Email (STA-15).
Step-by-Step Instructions
- Navigate to REPORTS.
- Select Staff Without Email (STA-15).
- Configure the available filters as needed.
- Select a Status (Active or Inactive).
- Select one or more Locations.
- Select Generate Report.
Available Filters
-
Status
- Active
- Inactive
-
Locations
- Filter results by one or more account locations
After generating the report, review the results to identify staff records that require an email address to be added or updated.
Export Options
The report can be generated or exported in the following formats:
- HTML — Displays the report directly in the browser
- PDF — Creates a printable version of the report
- XLS — Opens the report in spreadsheet software such as Microsoft Excel
- CSV — Generates a comma-separated values file for importing or further data analysis
Troubleshooting & FAQs
-
Why does a staff member appear on this report?
- The report lists staff records that do not have an email address entered in their staff profile.
-
How do I remove someone from this report?
- Add an email address to the staff member’s profile in their staff record. Once an email address is saved, that staff member will no longer appear on the report.
-
Can I export the report for use outside the system?
- Yes. The report can be generated as HTML, PDF, XLS, or CSV depending on how you plan to review or analyze the data.