IN BRIEF
The Class Evaluation Form is a printable report that allows instructors to record student skill evaluations outside of the Staff Portal. It includes student and skill information, along with each student’s most recent evaluation results for reference, and can later be entered into the System.
Overview
The Class Evaluation Form is designed for programs that prefer to assess skills using a printed worksheet rather than recording evaluations directly in the Staff Portal. This form provides instructors with a structured way to document progress during class and ensures evaluations can be accurately entered into the System at a later time.
Each generated form includes:
- Student names enrolled in the selected class(es)
- Skill names associated with the class level
- The most recent evaluation results for each student, displayed for reference
This allows instructors to track progression consistently, even when evaluations are completed offline.
Accessing the Feature
- From the main navigation menu, go to the CLASSES page.
- Select the class or classes for which evaluations will be recorded.
Step-by-Step Instructions
- From the CLASSES page, select the class(es) you want to evaluate.
- Select the Reports icon in the task bar to open the reports menu.
- Select Class Evaluation Forms to open the Class Evaluation Form summary window, which displays:
- The list of selected classes
- The As of date used to generate the report
- Review or update the As of date:
- By default, this date is set to the current date.
- For accuracy, set this date to the day the evaluations will be performed. This ensures the correct students and their most recent evaluations are included.
- Example: If a class meets tomorrow and one student drops today while another begins tomorrow, generating the form using tomorrow’s date ensures the roster reflects the correct enrollment.
- At the bottom of the window, select one of the available download options to generate the forms:
- HTML
- XLS
Troubleshooting & FAQs
-
Why is a student missing from the Class Evaluation Form?
- Check the As of date used when generating the form. The report only includes students enrolled in the class as of that selected date.
-
Why are older evaluation results showing on the form?
- The form displays each student’s most recent evaluation recorded in the System as of the selected date. Update the date if newer evaluations should be included.