What are Single Day Enrollments?

IN THIS ARTICLE:
Learn about iClassPro's Single Day enrollments option, how it is configured, and how iClassPro handles the enrollments for tuition and reporting purposes.

What are Single Day enrollments?

For customers who allow single day, one-off enrollments, iClassPro offers a Single Day enrollment type. These enrollments have the same start/end date, but unlike TRIAL and MAKEUP enrollments, there is a fee associated with it.

How is tuition calculated for Single Day enrollments?

The fee associated with a Single Day enrollment is a single timeslot or hourly charge (if you have the class billing set up that way), or is based on the prorated amount of a single day’s enrollment (if the tuition on the class is a flat monthly/session rate).

If you use flat rate billing, proration must be allowed on classes for the system to charge the correct amount for the enrollment. Otherwise the system will charge the full monthly/session tuition price.

When creating charges for Single Day enrollments, be sure to use the Charge Category for the correct month in order to reduce the possibility of double-charging for an enrollment when running the Class Tuition Charges task.

How are Single Day enrollments created?

Currently, a Single Day enrollment can only be created by Staff members in the Office Portal if the enrollment type is enabled under SETTINGS>SETUP>CLASS SETTINGS>GENERAL CLASS SETTINGS.

While Single Day enrollments are not included in your ACTIVE class enrollment totals, they do count against class openings on the enrollment date. This is to keep from exceeding your student-to-instructor ratio with too many Single Day enrollments.

How are Single Day enrollments reflected in reports?

The Class List Report, Program Summary Report, Level Summary Report and Special Enrollments Report have been updated to include options to show Single Day enrollment types, displaying the “Single Day Enrollment Label” you select if you choose to allow this Enrollment Type.

Configuring Single Day enrollments

  1. Navigate to SETTINGS>SETUP>CLASS SETTINGS>GENERAL CLASS SETTINGS.
  2. Enable the “Enable Single Day Enrollments in Office Portal” option.
    • Assign a "Single Day Enrollment Label"
      (defaults to “Casual” if no option is chosen)
      • Casual
      • Drop-In
      • On Demand
      • Single Day
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Identifying Single Day enrollments

Note that the label reflected in the drop-down menu or enrollment listing for Single Day Enrollments will reflect the selection made under SETTINGS>SETUP>CLASS SETTINGS>GENERAL CLASS SETTINGS.

When Creating an Enrollment: 

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In the Family/Students Enrollments View

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On the CLASSES Page

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In the Staff Portal

The following icon will appear in the Staff Portal to designate Single Day enrollments:

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For example: sde06.png

Need more assistance?

Call us at 877-554-6776. Our business hours are Mon–Sat, 9am–9pm (CT).