Making a Purchase (POS)

The Point of Sale feature is only available for iClassPro Plus customers. Please visit https://www.iclasspro.com/plus for more information about this service and how to sign up!

To make a Point of Sale purchase, go to the FAMILIES or STUDENTS page and click the Point of Sale (tag) icon to the left of the name. (Launching the Point of Sale from the STUDENTS page will associate the sale with the family the student is attached to.)

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Select an item by navigating through the Product List (the Categories submenus on the left-hand side can be used to help filter the Product List results). You can also use the search box at the top of the screen.

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Once you find the item to be purchased, add it to the shopping cart by clicking the “Add to Cart” button. (NOTE: If there are variations of the item, you will need to select the appropriate options from the drop-down menu before the “Add to Cart” button is available.)

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Add more items by navigating the menus and choosing “Add to Cart”.

Once all items are in the shopping cart, adjust any quantities by using the [+] or [-] buttons if needed. Click the “Checkout” button when you are ready to take payment and/or create the ledger charges.

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Select or enter a method of payment and enter any Promo Codes as necessary. Click “Process Payment” to complete the sale.

You can split the payment between multiple payment types by entering the amount tendered for one payment method, then clicking "Add Split Payment".  After submitting one payment, repeat the process for the other payment method. (Note that only one payment can be entered for each payment method, with the exception of checks.)

IMPORTANT NOTE: At this time, Promo Codes are inherited from the Program assigned to the product and apply to all products/classes/camps using that Program.  There is not currently a way to assign a promo code to only selected products. For more information on setting up and assigning Promo Codes, please see our document at https://support.iclasspro.com/hc/en-us/articles/218569438-Promotional-Codes.

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Separate charges for each item will automatically be created for the total amount. If payment was taken, an offsetting payment will also be created and automatically applied to the purchase.

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- Choosing “Cash” will show the amount of change due if the “Cash Tendered” amount exceeds the total due. You can disable the “Give Change” option if you wish to leave the remainder of the payment on the ledger as credit. (If you leave this option enabled, the system will only create a payment for the total amount due and will assume you gave the customer the correct change.)
- If you choose to email a receipt for the Point of Sale purchase, the system will use the “Point of Sale Receipt” email template by default. This email can be customized under SETTINGS>SETUP>GENERAL SETTINGS>EMAIL TEMPLATES> Point of Sale Receipt.
- Choosing “Charge to Account” will create a charge on the ledger but will not require payment at the time of checkout. This is helpful if there are additional charges on the ledger for which payment is to be collected, so only one payment will need to be made.

Need More Assistance?

Call us at 877-554-6776. Our business hours are Mon-Fri 9am-6pm Central Standard Time.