IN THIS ARTICLE:
Learn about the Class Retention Summary Report (CLA-18), its filter options, and how to generate it.

• What is the Class Retention Summary Report?
• Available Formats
• General Filters
• Class Filters

What is the Class Retention Summary Report?

The Class Retention Summary Report is a list of students which have been active in classes over a date range, with an indicator for which months they were enrolled. The report includes the Student Name, Class Location, an indicator to show which month(s) the student was active within the specified date range, and the total number of months the student was active.

There are options to filter the report by Program, Location, Instructor, and Class.

NOTES: Chosen filters that relate to enrollments will produce results that are true based on the Start Date/End Date you select when generating the report.

Available Formats

The Class Retention Summary Report is available in either HTML, PDF, XLS or CSV format.

General Filters

• START DATE/END DATE: the system will only show results for enrollments that fall within these days.
• CHOOSE PROGRAM: selecting one or more specific programs will limit the results only to students with enrollments in class(es) within the specified Start/End dates and that are associated with the selected Program(s). (Leaving this filter blank will include all programs.)
• CHOOSE INSTRUCTORS: selecting one or more instructors will limit the results only to students with enrollments in class(es) within the specified Start/End dates and that have the selected Instructor(s) assigned. (Leaving this filter blank will include all programs.)
  • NOTE: Entries will not be included on the final report for any selected instructor/staff member who was not associated with specified enrollments, events, etc., during the designated date/date range.
    • If an instructor was deleted AFTER the start date of the report, the results will include relevant entries for the instructor on the date(s) before they were deleted.
    • If an instructor was created/attached to an event AFTER the end date of the report, the instructor will not be included in the results.
• LOCATION: choose one or more Locations to limit the results to only students with enrollments associated with the selected Location(s). (You must select at least one location before you have the option to generate the report.)

Class Filters

• STATUS:
  • Active – the status on the class is currently set to “Active”
  • Inactive – the status of the class is currently set to “Inactive”
• CHOOSE CLASS: selecting one or more specific classes will limit the results only to students with enrollments in the selected class(es) within the specified Start/End dates.