IN BRIEF:
Learn how to create and manage individual Skills within the Skill Bank so instructors can record student progress consistently. This article covers setting up a new skill, attaching media, editing/removing skills, and linking skills to Disciplines, Levels, or Events.
- Overview
- Accessing the Feature
- Step-By-Step Instructions
- Adding Media to Skills (Images)
- Adding Media to Skills (Video)
- Editing or Removing a Skill
- FAQs & Troubleshooting
- Related Articles
Interactive Demos for configuring Skill Trees can be found in the Education Corner, accessible from the Office Portal's "Welcome" screen. Full details are included in the "Skill Tracking: Configuring Your Skill Trees and Settings" demo.
Overview
A Skill is a specific task a student must master as part of an Event, Level, or Discipline. Skills form the foundation of iClassPro’s Skill Tracking system and are organized into a Skill Tree — a structured, visual representation of your program’s curriculum.
Skill Tree Structure
As a student progresses in their skills, they will work their way up the skill tree until the discipline has been mastered:
- Individual SKILLS are achieved until an EVENT is completed.
- Individual EVENTS are completed to finish a LEVEL.
- Individual LEVELS are finished to master a DISCIPLINE.
The Skill Bank stores every skill you create. Each skill can be reused across multiple learning paths. Once evaluated, the recorded result applies everywhere the skill appears. Consistent skills improve evaluation accuracy, ensure uniform standards, and allow results to display in the Customer Portal/Mobile App, email updates, and completion certificates.
Why Skills matter
Consistent skills make evaluation faster, ensure uniform standards, and power skill evaluations that are recorded and made available to parents via the Customer Portal/Mobile App, emails, and completion certificates.
Accessing the Feature
- Navigate to SETTINGS>SKILLS.
- Select the Skill Bank tab.
Step-By-Step Instructions
Creating a Skill
Follow these steps to add a new skill to the Skill Bank:
- Select Create a New Skill
- Select Create New Skill.
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Complete the Skill Details
- Skill Name (required) - should be unique.
- Skill Code (optional, up to 5 characters) - appears on STA‑8/STA‑9 reports when "Show Skills" is enabled. Also appears on roll sheets (CLA-4) when "Last Skill Passed" is enabled.
- Skill Description (optional) – visible to instructors in the Staff Portal.
- Notes to Instructors (optional) – internal guidance for coaches.
- Skill Tags (optional) – keywords that help differentiate similar skills (for example, Beginner vs Advanced Handstand).
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Save the Skill
- Select Save to store the skill and continue editing.
- Select Create Another to save and immediately open a blank form for the next skill.
Understanding Skill Tags
Skill Tags are essentially keywords that appear only within the Skill Bank and on the Attach Skills screen. These help staff distinguish skills that share a similar name but differ in complexity or context—for example Basic Handstand tagged Beginner vs. Advanced Handstand tagged Advanced.
Adding Media to Skills (Images)
Once the Skill is saved, you can optionally upload images to visually represent it:
- Navigate to the MEDIA tab within the Skill.
- Scroll to the Images section.
- Either select Browse Files to upload an image from your computer, or drag and drop the image into the designated upload area.
NOTE: Only JPG, GIF, and PNG file types are supported.
Adding Media to Skills (Video)
To embed a video demonstrating the Skill:
- Go to the MEDIA tab.
- Scroll to the Videos section.
- Enter the URL of the video (YouTube or Vimeo).
To get the appropriate URL, follow the steps below:
To Embed a YouTube Video
- Navigate to YouTube.com and play the video.
- Copy the URL from your browser’s address bar.
- Paste the URL into the video link field on the MEDIA tab.
- Select Add YouTube.
To Embed a Vimeo Video
- Navigate to Vimeo.com and play the video.
- Copy the URL from the address bar.
- Paste the URL into the video field on the MEDIA tab.
- Select Add Vimeo.
Editing or Removing a Skill
Editing a Skill
- Navigate to SETTINGS>SKILLS>SKILL BANK.
- Select the name of the Skill you want to edit.
- Make your changes.
- Select Update Skill to save.
NOTE: All updates will be reflected wherever that Skill is used in your Skill Tree.
Deleting a Skill
- Navigate to SETTINGS>SKILLS>SKILL BANK.
- Select the Skill name.
- Select the red Delete Skill button.
NOTE: Deleting a skill completely removes the skill itself and any associations with Disciplines, Levels, or Events, including any current or previous skill evaluations linked to student records.
Attaching a Skill to a Discipline/Level/Event
- Open the desired Discipline, Level, or Event.
- Select Attach Skills. A side panel lists available and attached skills.
- Use the search, filters, or page navigation to locate skills.
- Select additional skills to attach or deselect skills to remove.
- Choose Apply Changes.
NOTE: Un-attaching a skill from a class does not delete existing evaluations. However, you may need to enable Show All Skills when performing evaluations if a particular skill is no longer attached to a class in which the student you are evaluating is enrolled.
FAQs & Troubleshooting
-
Does every Level/Event need unique skills?
- Not necessarily. A single skill can belong to multiple learning paths, so you only need separate skills when you want to record separate evaluations.
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Can I reorder skills in the Skill Bank?
- Not in the Skill Bank. Skills are always listed alphabetically in the Skill Bank, and you will need to use consistent naming or tags to group related skills together.
- However, you can reorder skills on individual Disciplines, Levels, or Events by dragging and dropping them into the order in which they should appear. The system will automatically save the new order when you release the mouse button.
- Not in the Skill Bank. Skills are always listed alphabetically in the Skill Bank, and you will need to use consistent naming or tags to group related skills together.