How Do I Manually Create Camp Tuition Charges?

IN THIS ARTICLE:
Learn how to manually create tuition charges for camp enrollments from the family ledger.

If you are using a multi-location iClassPro account, be sure that you have the location selected at the top of the page that you want associated with this charge.

All enrollments for the family/student should be created prior to creating charges so the system will properly recognize and assign multi-student discounts.

Billing for current camp enrollments

  1. Go to the Family or Student page and Search for the family or student you wish to charge. 
  2. Click the Ledger icon ($) to open the ledger options.
  3. Click New Charge.
  4. Click on the Line Item Type Dropdown.
  5. Choose Camp Tuition line item type.
  6. Under the "Camp Enrollment" drop down menu, select the enrollment you are billing for.
  7. Using the drop down menu to the right of the line item type you chose, select the Charge Category to describe the charge.
  8. The Amount will automatically fill in based on the pricing schedule attached to the camp and any discounts.
    • NOTE: If you are creating charges for camp blocks that were added after the original enrollment has already been charged, the Amount will only reflect the difference owed.
  9. If the student qualifies for any Special Discounts, these will be reflected in separate Discount fields.
  10. (Optional) To apply a second Discount or charge Tax on a specific line item in the charge, use the appropriate fields below the line item amount. (The option to CHARGE SALES TAX will automatically be enabled and will select the associate tax rate if the program associated with the charge has a tax rate set.)
  11. Click +Add Line Item to add the line item to the charge entry. This will clear the line item information at the bottom of the screen and add the line item to the list at the middle of the window.
  12. (Optional) Repeat steps 4-8 to add any additional line items to this charge entry.
  13. Adjust the Dates at the top of the window if needed to adjust the Charge Date, Due Date or set an Early Bird Date.
    • Note: The charge title will automatically fill with the first line item title if left blank. The charge date and due date always default to the current day.
  14. Click Create to save all line items in this charge window as separate charge entries on the ledger, or Create & Make Payment to launch the "New Payment" screen.create_camp__charge.png

Billing for past camp enrollments

  1. Go to the Family or Student page and Search for the family or student you wish to charge. 
  2. Click the Ledger icon ($) to open the ledger options.
  3. Click New Charge.
  4. Click on the Line Item Type Dropdown.
  5. If the student has had current or past camp enrollments, the Camp Tuition line item type will be active.
    • NOTE: If ONLY past enrollments are found, the "Camp Enrollment" drop-down menu will read ** NO CAMP ENROLLMENTS FOUND ** until you complete steps 6-7.
  6. Under the "As of Date" field, enable the "Bill for Past Enrollment" option.
  7. Set the "As of Date" to a date when the camp enrollment you wish to bill for would have been active.
  8. Under the "Camp Enrollment" drop down menu, select the enrollment you are billing for.
  9. Using the drop down menu to the right of the line item type you chose, select the Charge Category to describe the charge.
  10. The Amount will automatically fill in based on the pricing schedule attached to the camp and any discounts.
    • NOTE: If you are creating charges for camp blocks that were added after the original enrollment has already been charged, the Amount will only reflect the difference owed.
  11.  (Optional) To apply a second Discount or charge Tax on a specific line item in the charge, use the appropriate fields below the line item amount. (The option to CHARGE SALES TAX will automatically be enabled and will select the associate tax rate if the program associated with the charge has a tax rate set.)
  12. Click +Add Line Item to add the line item to the charge entry. This will clear the line item information at the bottom of the screen and add the line item to the list at the middle of the window.
  13. (Optional) Repeat steps 4-9 to add any additional line items to this charge entry.
  14. Adjust the Dates at the top of the window if needed to adjust the Charge Date, Due Date or set an Early Bird Date.
    • Note: The charge title will automatically fill with the first line item title if left blank. The charge date and due date always default to the current day.
  15. Click Create to save all line items in this charge window as separate charge entries on the ledger, or Create & Make Payment to launch the "New Payment" screen.create_camp__charge.png

See our "What is the Camp Tuition Charges Task (Global Camp Billing)?" document for details on creating tuition charges in bulk using the Camp Tuition Charges task.

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