IN BRIEF
The Tuition Override Report (STU-17) provides a detailed list of enrollments with a tuition override applied. It helps staff review adjusted tuition amounts, identify trends, and validate billing accuracy across classes and students. 

• Overview
  • Available Formats
• Accessing the Report
• Step-by-Step Instructions
  • General Filters
  • Class Pre-Filters
  • Class Filters
  • Display Options
  • Print Layout
  • Generating the Report
• Troubleshooting & FAQs
• Related Articles

Overview

The Tuition Override Report is a list of enrollments that have a tuition override applied. It includes key enrollment and billing details to help staff review adjustments and ensure accuracy in tuition calculations.

The report includes:

• Student name
• Class name
• Class schedule
• Enrollment type
• Tuition override amount
• Tuition override start date
• Tuition override end date
• Original tuition amount (based on billing schedule)

Note: If the same filters are used frequently, Preset Filters can be saved and reused. This allows faster report generation without reconfiguring filters each time.

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Available Formats

The report can be generated in the following formats:

• HTML
• PDF
• XLS
• CSV

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Accessing the Report

• Navigate to REPORTS
• Locate the Students section
• Select Tuition Override Report (STU-17)

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Step-by-Step Instructions

General Filters

• ENROLLMENT ACTIVE FROM/TO - the the date range during which the enrollment is/was active.
  • If left blank, the system will default to the current date for both start/end dates.
• TUITION OVERRIDE ACTIVE FROM/TO - the date range during which the Tuition Override is/was active.
  • If left blank, the system will show any tuition overrides active during the Enrollment Active From/To date range.
• ENROLLMENT TYPE STATUS
  • Active
  • Single Day
• LOCATIONS: the system will only include students with enrollments associated with the selected Location(s) in the results.
• CLASS/CAMP STATUS
  • Active – will limit the report to only students with enrollments in classes/camps that are currently marked “Active.”
  • Inactive – will limit the report to only students with enrollments in classes/camps that are currently marked “Inactive.”
• CHOOSE INSTRUCTOR: select an Instructor to limit the report to only students with an active enrollment in a class associated with the selected Instructor. (Because students are only associated with a Program when an active enrollment is present, this filter will not have any effect on the results if the STATUS filter is set to “All” or “Inactive”.)
  • NOTE: Entries will not be included on the final report for any selected instructor/staff member who was not associated with specified enrollments, events, etc., during the designated date/date range. 
    • If an instructor was deleted AFTER the start date of the report, the results will include relevant entries for the instructor on the date(s) before they were deleted.
    • If an instructor was created/attached to an event AFTER the end date of the report, the instructor will not be included in the results.
• CHOOSE PROGRAM: select a Program to limit the report to only students with an active enrollment in a class associated with that program. (Because students are only associated with a Program when an active enrollment is present, this filter will not have any effect on the results if the STATUS filter is set to “All” or “Inactive”.)
• CHOOSE FAMILY KEYWORDS: select a Family Keyword to limit the report to only students who have the selected Family Keyword assigned.
• CHOOSE STUDENT KEYWORDS: select a Student Keyword to limit the report to only students who have the selected Student Keyword assigned.
• CHOOSE PROGRAM KEYWORDS: select a Program Keyword to limit the report to only students enrolled in a class/camp that has the selected Program Keyword assigned.

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Class Pre-Filters

Changing the date range of the report AFTER making any Pre-filter selections may cause some of the selections to become invalid. These selections will not be reflected on the final report.

• PRE-FILTER – the “Pre-filter” limits the results of the “Choose Class/Camp” filter(s) and only affects the options shown there. It does not affect any actual report results.
  • CHOOSE INSTRUCTOR - select one or more Instructor(s) to limit the “Choose Class/Camp” filter(s) to only show classes/camps associated with the specified Instructor(s).
    • NOTE: Entries will not be included on the final report for any selected instructor/staff member who was not associated with specified enrollments, events, etc., during the designated date/date range. 
      • If an instructor was deleted AFTER the start date of the report, the results will include relevant entries for the instructor on the date(s) before they were deleted.
      • If an instructor was created/attached to an event AFTER the end date of the report, the instructor will not be included in the results.
• CHOOSE CLASS: select a Class to limit the report to only students with an active enrollment in the Class, as determined by the ADVANCED ACTIVE/INACTIVE SEARCH or AS OF DATE.

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Class Filters

• DAY OF WEEK - select one or more Day(s) of the Week to limit the report to only enrollments in a class that meets on the specified Day(s).
• CHOOSE SESSION - select one or more Session(s) to limit the report to only enrollments in classes tied to the specified Session(s).
  • NOTE: The "Choose Session" filter will only display current/future sessions by default. However, there is a "Show Past" toggle option to display past Sessions/Rolling Sessions if needed.
• CHOOSE LEVEL - select one or more Class Level(s) to limit the report to only enrollments in a class associated with the specified Class Level(s).
• CHOOSE BILLING SCHEDULE - select one or more Billing Schedule(s) to limit the report to only enrollments associated with the specified Billing Schedule(s).
• CHOOSE CLASS KEYWORDS - select one or more Class Keyword(s) to limit the report to only enrollments in classes that are associated with the specified Class Keyword(s)

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Display Options

• Show Levels - If enabled, shows the Class Level associated with the class.
• Show Instructor - If enabled, shows the Instructor associated with the class.
• Show Enrollment Notes - if enabled, the report will include any additional enrollment notes.
• Show Drop Notes - if enabled, the report will include any Enrollment notes attached to the enrollment.
• Show Start And Drop Date - If enabled, the report will include the start and drop dates of the enrollment.
• Show Billing Schedule - If enabled, shows the Billing Schedule associated with the enrollment.
• Show Locations - If enabled, shows the Location associated with the enrollment.

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Print Layout

• Landscape - If enabled, the systerm will generate the report in Landscape mode (rather than Portrait).

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Generating the Report

1. Confirm your filters.
2. Select your preferred format (HTML, PDF, XLS, or CSV) to generate the report.

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Troubleshooting & FAQs

• Why are no results showing on my report?
  • Verify date ranges for both enrollment and tuition override filters
  • Ensure at least one Class/Camp Status option is selected
  • Confirm selected filters (such as instructor or program) match existing data
• Why is a specific instructor not appearing?
  • The instructor may not have been associated with enrollments during the selected date range
  • The instructor may have been created after the report end date
• Why are some filter selections missing after I change dates?
  • Pre-filter selections may become invalid when the date range changes and will not appear in the final report
• Can I reuse my filter settings?
  • Yes. Use Preset Filters to save and quickly reload commonly used configurations

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Related Articles

• What are Preset Filters for Reports?
• What is an Enrollment Type?
• How Do the Enrollment Status Filters Work With Other Report Filters? 
• Which File Format Options Are Available for Reports?

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