IN BRIEF 
Duplicating an event allows administrators to quickly create one or more new events using existing event settings as a starting point. iClassPro provides two duplication methods—manual duplication and the Mass Copy tool—each designed for different use cases. 

• Overview
  • Important Considerations
• Accessing the Feature
• Step-by-Step Instructions
  • Manually Duplicating an Event
  • Duplicating Events Using the Mass Copy Tool
    • Best Practices
• Troubleshooting & FAQs
• Related Articles

Overview

iClassPro offers two ways to duplicate events, depending on whether a single event or multiple events need to be copied:

• Manual duplication
  • Best for creating one event at a time
  • Allows review and adjustment of individual event details
• Mass Copy tool
  • Designed for duplicating multiple events at once
  • Allows consistent updates across all selected events

Duplicating events helps reduce setup time when creating similar seasonal or recurring event offerings.

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Important Considerations

• Review all duplicated event details before making the event available
• Update dates, pricing, instructors, and availability as needed
• Use the appropriate method based on how many events need to be created

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Accessing the Feature

Event duplication is available directly from the EVENTS page:

• Manual duplication is accessed from within an individual event record
• The Mass Copy tool is accessed after selecting one or more events on the EVENTS page

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Step-by-Step Instructions

Manually Duplicating an Event

Manual duplication creates one new event at a time and preserves most existing event data, reducing the need to recreate details.

1. Create and save the original event.
2. From the EVENTS page, select the pencil/edit icon for that event.
3. At the bottom of the edit window, select Create a Duplicate.
4. In the new event window, update details as needed:
   • Event name
   • Schedule
   • Instructors
   • Pricing and billing details
   • Any other event-specific settings
5. Select Save to create the new event.

Both the original and duplicated event will now appear on the EVENTS page.

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Duplicating Events Using the Mass Copy Tool

The Mass Copy tool allows administrators to duplicate multiple events simultaneously. All duplicated events retain dates, pricing, and other details from the original unless changes are specified during the copy process.

1. From the EVENTS page, select the events to duplicate.
2. At the bottom of the page, select the Mass Copy icon.
3. In the Copy Events window, review and adjust settings as needed:
   • General
     • Create a keyword (defaults to “Yes”)
     • Status
     • Program
     • Event Pricing Schedule
     • Amount Due at Signup
     • Tax Exempt
     • Customer Portal options:
       • Show on Web
       • Allow Web Registration
       • Allow Parents to Choose Event Blocks
       • Auto Approve Requests
       • Display Schedule Alias in Place of Schedule Details
     • Level
     • Zone
     • Event Type
     • Requirements:
       • Minimum age (year/month)
       • Maximum age (year/month)
       • Maximum number of students
       • Gender
       • Student grade
   • Dates & Schedule
     • Event dates
     • Allowed registration dates
     • Priority registration dates
     • Schedule type
   • User Defined
     • Replace user-defined questions if needed
   • Description
   • Instructors
     • Choose how instructors are copied:
       • Copy all current instructors and include selected
       • Copy all except selected
       • Do not copy; only add selected
     • Select instructors as needed
     • Note: The System loads up to 100 instructors at a time; search can be used to find additional instructors
   • Skill Tree
   • Auto-Approval
4. Select Copy to complete the duplication process.

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Best Practices

• Enable keyword creation to easily locate duplicated events
• Double-check date ranges and pricing before copying
• Review duplicated events immediately after creation

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Troubleshooting & FAQs

• When should I use manual duplication instead of the Mass Copy tool?
  • Use manual duplication when copying a single event. Use the Mass Copy tool when duplicating multiple events at once.
• What happens to event settings during Mass Copy?
  • Events retain most original settings unless changes are selected during the duplication process.
• Why should I review a duplicated event before using it?
  • Copied events may include settings that are not appropriate for the new schedule or season. Always review details such as dates, pricing, and availability.
• Can I edit a duplicated event after it is created?
  • Yes. After duplication, open the event record and update any necessary settings.
• What is the purpose of the keyword during Mass Copy?
  • The keyword helps identify and filter duplicated events for review or further updates.

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Related Articles

• How Do I Create a New Event? (Event Setup)
• How Do I Use the Events Quick Edit Tool?
• How Do the Class/Event “Auto-Approval” Criteria Work?

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