What is the Family Annual Total Receipts Report (FIN-15)? – iClassPro Support

IN BRIEF
The Family Annual Total Receipts Report (FIN-15) provides a year-end summary of all payments made by a family, organized by student and fee type. It is commonly used to support tax-related documentation, such as health and fitness expense claims in certain countries. The report can be generated or emailed directly from the family ledger.

Overview
- Available Formats
- Available Filters
Accessing the Report
Step-by-Step Instructions
- Generating the Report
  - Additional Notes
- Emailing the Report
Troubleshooting & FAQs
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Overview

The Family Annual Total Receipts Report is designed to provide a detailed summary of payments made by a family over a selected calendar year. This report is similar to an itemized statement and includes:

All students associated with the family account
Fees separated by Line Item Type:
- Class tuition
- Appointment tuition
- Camp tuition
- Parties
- Other charges
- Anniversary fees
A separate total for taxes paid

This report is especially useful for families who need documentation for tax rebates or expense tracking.

Available Formats

HTML format
PDF format

Available Filters

Year Student Was Active
- Only includes families with students who had an active enrollment within the selected calendar year
Locations
- Results reflect the selected location(s)
- If using “ACTIVE” status, the family must be active in the selected location to appear in results
Choose Family Keywords
- Limits results to families associated with selected keyword(s)

Accessing the Report

This report is accessed from the family ledger, rather than the main Reports menu.

Navigate to either the FAMILIES or STUDENTS page.
Select the currency symbol / ledger icon for the desired family.
Select FULL LEDGER.
Select MORE ACTIONS.
Choose one of the following:
- "Generate Annual Total Receipts Report"
- "Email Annual Total Receipts Report"

Step-by-Step Instructions

From the FULL LEDGER, select MORE ACTIONS.
Select "Generate Annual Total Receipts Report."
Select the YEAR:
- Only charges paid within the selected calendar year are included
Select the LOCATION:
- Only payments associated with the selected location(s) are included

Generating the Report

Select your desired export format (such as HTML or PDF) at the bottom of the report window.
The System will immediately generate the report in the selected format.

Additional Notes

The system automatically filters results based on the selected year and location
The report reflects payments received, not just charges

Emailing the Report

From the FULL LEDGER, select MORE ACTIONS.
Select "Email Annual Total Receipts Report."
Select the YEAR:
- Only charges paid within the selected calendar year are included
Select the LOCATION:
- Only payments associated with the selected location(s) are included
Confirm or update the RECIPIENT:
- Automatically populated with the primary email address on the account
Confirm or update the REPLY-TO ADDRESS:
- Defaults to the location email address but can be edited
(Optional) Select an Email Template:
- Automatically fills in the Subject and Email Body
Enter a Subject (if no template is selected)
Enter your message in the Email Body (if no template is selected)
Select Send Email. The report is automatically attached as a PDF.

Troubleshooting & FAQs

Why is a family not appearing in the report?
- A: The family must have at least one student with an active enrollment during the selected calendar year.
Why are some payments missing from the report?
- A: Only payments associated with the selected year and location are included.
Can I send this report directly to a family?
- A: Yes. Use the "Email Annual Total Receipts Report" option from the MORE ACTIONS menu in the family ledger.
What format is used when emailing the report?
- A: The report is automatically sent as a PDF attachment.
Can I customize the email message?
- A: Yes. You can manually enter a subject and message or use a predefined Email Template.