IN BRIEF
The Student Attendance Report provides a detailed record of student attendance for selected date ranges. It includes each student’s name, date of attendance, class/camp/appointment name, and attendance status. The report can also indicate whether an absence was excused.
Overview
The Student Attendance Report allows administrators to review attendance history for selected student(s).
The report includes:
- Student name.
- Date of attendance.
- Timeslot and associated class, camp, or appointment name.
- Attendance status (Present or Absent).
- A note indicating whether an absence was excused (if applicable).
Accessing the Report
You can generate the report directly from the STUDENTS page by:
- Selecting the student(s) you wish to include.
- Selecting the Reports icon in the toolbar at the bottom of the screen.
- Choose the Student Attendance Report.
Step-by-Step Instructions
General Filters
- Start Date / End Date – Limits attendance data to records within the specified date range.
- Locations – Select one or more specific Location(s) to include attendance for enrollments tied to those sites.
-
Status
- Active – Includes classes/camps currently set to “Active.”
- Inactive – Includes classes/camps currently set to “Inactive.”
- Choose Program – Select one or more Program(s) to include attendance only for those programs within the chosen date range.
- Choose Class – Select one or more Class(es) to limit results to attendance recorded for those classes.
- Choose Camp – Select one or more Camp(s) to limit results to attendance for those camps.
- Choose Appointment – Select one or more Appointment(s) to limit attendance results to those appointments.
Generating the Report
- Select your desired export format (such as HTML, PDF, XLS, or CSV) at the bottom of the report.
- The System will immediately generate the report in the selected format.
Troubleshooting & FAQs
-
Why am I not seeing any attendance records in my report?
- Verify that attendance has been recorded for the selected students and that the date range includes those attendance entries.
-
Can I include multiple programs or classes in a single report?
- Yes. You can select multiple programs, classes, camps, or appointments using the filter options before generating the report.
-
How can I tell if an absence was excused?
- The report includes an additional note next to any “Absent” status indicating whether the absence was marked as excused.