Which Settings Can Override or Limit Discount Schedules? – iClassPro Support

IN BRIEF
Additional system settings can influence how Discount Schedules are applied. These options allow you to override schedules for individual classes, limit discounts to specific billing schedules, and determine how overridden tuitions are treated.

Overview
Overriding a Discount Schedule
Limit Discounts to Same Billing Schedule
- Examples
Ignore Overridden Tuitions
- Details
Troubleshooting & FAQs
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Overview

These system-level options affect how Discount Schedules are applied:

Apply a different Discount Schedule to a specific class.
Restrict discounts so they only apply when enrollments share the same billing schedule/type.
Choose whether tuition overrides are included when calculating discounts.

These settings are useful when different Programs, billing schedules, or custom pricing structures are in place.

Overriding a Discount Schedule

You can override a program-level Discount Schedule for a specific class.

From the CLASSES page, select the pencil/edit icon next to the class.
Navigate to the Billing tab.
Scroll to the bottom and select Override Discount Schedule.
1. From the drop-down menu, select the alternate Discount Schedule you wish to apply to the class.
Select Save to apply changes.

Limit Discounts to Same Billing Schedule

The Limit Discounts to Enrollments With Same Billing Schedule option changes how the system ranks enrollments for discount purposes.

This setting is located under SETTINGS>SETUP>CLASS SETTINGS>GENERAL CLASS SETTINGS.

When enabled, only enrollments with the same billing schedule and billing type (flat rate, hourly, or timeslot) are counted together.

Examples

Scenario 1: there are two students in a family, each with a single enrollment. One is enrolled under the MONTHLY billing schedule; one is enrolled as SESSION.
- For discount purposes, both enrollments will be ranked as Student 1, Class 1 since the enrollments use different billing schedules.
Scenario 2: there are two students in a family, each with a single enrollment. Both are enrolled under the MONTHLY billing schedule; however, one class is set to bill by TIMESLOT and one is set to FLAT RATE.
- For discount purposes, both enrollments will be ranked as Student 1, Class 1 since they use different billing types.
Scenario 3: there is a single student in a family, enrolled in two classes. One enrollment uses the MONTHLY billing schedule; the other uses SESSION.
- For discount purposes, both enrollments will be ranked as Student 1, Class 1 since the enrollments use different billing schedules.
Scenario 4: there is a single student in a family, enrolled in two classes. Both enrollments are under the MONTHLY billing schedule; however, one class is set to bill by TIMESLOT and one is set to FLAT RATE.
- For discount purposes, both enrollments will be ranked as Student 1, Class 1 since they use different billing types.

NOTE: Enabling this setting affects both Discount Schedules AND Tuition Schedules.

Ignore Overridden Tuitions

The Ignore Overridden Tuitions When Calculating Discounts option determines whether enrollments with tuition overrides are included in discount calculations.

Enabled: The System ignores overridden tuition amounts.
Disabled: Overridden tuition amounts are used in calculations.

Details

If the class bills hourly/timeslot:
- System calculates price as [OVERRIDE / # of timeslots or hours in billing period].
If the class bills a flat rate monthly:
- System charges the flat overridden tuition.
- Adjustments are made for proration if either of the following settings are enabled:
  - Enable Start Date/End Date Proration For Overridden Tuition
  - Enable Blackout Dates For Overridden Tuition

Troubleshooting & FAQs

Why are discounts not applying correctly across all students?
- Check whether the Limit Discounts to Enrollments With Same Billing Schedule option is enabled in General Class Settings, as this may restrict which enrollments are considered.
Why is my overridden tuition ignored when calculating discounts?
- Confirm whether the Ignore Overridden Tuitions When Calculating Discounts option is enabled in General Class Settings, as this may restrict how tuitions are handled when discounts are applied.