IN THIS ARTICLE:
Learn about which options are available if you wish to keep enrollments in a class but exclude the class from being billed.
- Why disable billing for a class?
- How do I disable billing for a single class?
- How do I disable billing for multiple classes at once?
- How do I re-enable billing for a class?
- How can I find classes that have the “Disable Billing” option enabled?
Why disable billing for a class?
Occasionally, you may wish to mark a class that is regularly billed as not billable for a period of time, such as a class that has been suspended for school holidays or summer break.
By disabling billing for the class, you maintain all enrollments in the class but prevent iClassPro from creating a tuition charge whenever the Class Tuition Charges task is run.
How do I disable billing for a single class?
- Navigate to the CLASSES page.
- Click the pencil/edit icon to the left of the class name to launch the Class Edit screen.
- Click on the “Billing” tab.
- Check the option to "Disable Billing."
- If this option is enabled, the other Billing options will be hidden and you will be presented with the option to “Allow enrollments in this class to be counted towards discounts.”
- If this option is left disabled, enrollments in the class WILL NOT be counted in the number of student enrollments when calculating multi-class/multi-student discounts.
- If this option is enabled, enrollments in the class WILL be counted in the number of student enrollments when calculating multi-class/multi-student discounts.
- Be sure to SAVE your settings to apply your changes.
How do I disable billing for multiple classes at once?
- Navigate to the CLASSES page.
- Use the filters on the left-hand side of the page to get a list of classes for which you wish to disable billing.
- If you wish to disable billing for ALL of the classes on the list, click the “SELECT ALL” option at the top of the screen.
- If you only wish to disable billing for SOME of the classes on the list, manually select ONLY those classes.
- At the bottom of the screen, click the QuickEdit icon to launch the “Quick Edit Classes” screen:
- Change the “Class Billing” option to “Disable Billing.”
- NOTE: You can only disable billing for ACTIVE classes. If the Class Status is set to INACTIVE, the “Class Billing” option will not be available.
- If the “Disable Billing” option is enabled, you will be presented with the additional option “Enrollments Count Towards Discounts.”
- If this option is left disabled, enrollments in the class WILL NOT be counted in the number of student enrollments when calculating multi-class/multi-student discounts.
- If this option is enabled, enrollments in the class WILL be counted in the number of student enrollments when calculating multi-class/multi-student discounts.
- Be sure to SAVE your settings to apply your changes.
How do I re-enable billing for a class?
Simply edit the class and uncheck the “Disable Billing” option to re-enable billing on the class. This can be done manually or via QuickEdit.
How can I find classes that have the “Disable Billing” option enabled?
The CLASSES page has a filter option to “Show Non-Billable Classes Only.” Enabling this filter will limit results to only classes that have the “Disable Billing” option enabled.