What is the Level Summary Report (CLA-13)?

IN THIS ARTICLE:
Learn about the Level Summary Report (CLA-13), its filter options, and how to generate it.

What is the Level Summary Report?

The Level Summary Report provides a summary of enrollments by Class Level. It provides you with essential data such as:

  • Class - total number of classes that are active over the date range
  • Instructing Hours - Total number of instructors multiplied by their scheduled hours, summed up over the date range
  • Class Hours - Total scheduled hours (regardless of whether or not instructors are attached)
  • Students - Number of students in classes - students are unique by level; the sum at the bottom is not unique. (The unique number of students across levels is noted at the bottom of the report.)
  • Active - Total number of Active Enrollments in classes that meet during time-frame specified.
  • Single Day – Total number of Single Day Enrollments in classes that meet during time-frame specified.. The title of this column will differ based on your selection under SETTINGS>SETUP>CLASS SETTINGS>GENERAL CLASS SETTINGS.
  • Trial - Total number of Trial Enrollments in classes that meet during time-frame specified.
  • Makeup - Total number of makeup enrollments in classes that meet during time-frame specified.
  • Waitlist - Total number of wait list enrollments in classes that meet during time-frame specified.
  • Capacity - Total number of possible enrollments based on the "Maximum Number of Students" for classes in the specified Level.
  • (*)Enrollment Meetings - Total scheduled meetings filled by enrollments across date range

* Enrollment Meetings, Openings and Occupancy were adjusted to reflect each time classes/camps meet in order to help identify gaps in enrollment that were previously unable to be represented.

The report also includes a Summary view giving the following totals:

  • Classes in this Search - total number of classes that are active over the date range
  • Total instructor hours - total number of hours based on the class duration, multiplied by the number of instructors assigned to the class
  • Total hours - total number of hours based on the class duration
  • Unique student total - this is the total of students if you were to add up the student count for each level.  Students will be counted multiple times if a student has an enrollment in more than one level.
  • Unique students across all levels - this total only counts each student once, regardless of how many levels they are enrolled in. The true count of unique students based on all enrollments.
  • Total active enrollments
  • Total trial enrollments
  • Total makeup enrollments
  • Total wait list enrollments
  • Total scheduled meetings filled by enrollments across date range - the total number of class meetings within the specified date range. This number only reflects scheduled class meetings with enrollments -- if a class had no active enrollments, it is not included in the count.

NOTES: Chosen filters that relate to enrollments will produce results that are true based on the Start Date/End Date you select when generating the report.

Available Formats

The Level Summary Report is available in either HTML, PDF, XLS or CSV format.

General Filters

  • START DATE/END DATE: sets the date range
  • LOCATIONS: the system will only include families with enrollments associated with the selected Location(s) in the results.
  • CHOOSE LEVELS: select a Level to limit the report to only enrollments in classes associated with that Level.
  • CHOOSE SESSIONS: select a Session to limit the report to only enrollments attached to that Session.
  • DISPLAY OPTION
    • Only Show Classes With Levels – hides any classes that do not have Levels attached.
    • Only Show Levels With Enrollments – hides any Levels that do not have enrollments within the specified date range.
    • Exclude Trial and Makeup Enrollments – Trial and Makeup enrollments will not be included in the totals.
    • Include Enrollments Within Date Range That Do Not Meet Inside the Date Range - includes all ACTIVE type enrollments within the date range even if that particular class did not meet during that time.
    • Include Wait List Enrollments In Student Count - if enabled, the system will count students with WAIT type enrollments in the total student count.

Class Filters

  • CLASS STATUS
    • Active – shows data for classes where the status is currently marked as “Active.”
    • Inactive – shows data for classes where the status is currently marked as “Inactive.”

Need more assistance?

Call us at 877-554-6776. Our business hours are Mon–Sat, 9am–9pm (CT).