What is the Gymnastics Australia Club Import Report (STU-13)?

IN THIS ARTICLE:
Learn about the Gymnastics Australia Club Import Report (STU-13), its filter options, and how to generate it.

What is the Gymnastics Australia Club Import Report?

The Gymnastics Australia Club Import Report has been specially designed to make it easy to export your student information from iClassPro in a format to be imported into Gymnastics Australia.

The report only appears as an option under REPORTS>STUDENTS if “Australia” is chosen as a country under SETTINGS>BUSINESS INFORMATION.

Available Formats

The Gymnastics Australia Club Import Report is available in either XLS or CSV format.

General Filters

  • PAYMENT START/END DATE: setting a date range will limit results to only students in a family with charges that have been paid within this date range.
  • ENROLLMENT ACTIVE START/END DATE: setting a date range will limit results to only students with an ACTIVE or SINGLE DAY-type enrollment within this date range.
  • STATUS (Class/Camp)
    • ACTIVE will consider only classes/camps that are active as of the date the report is run.
    • INACTIVE will consider only classes/camps that are inactive as of the date the report is run.
  • LOCATIONS: selecting one or more Location(s) to be included in the report output.
  • (Optional) CHOOSE PROGRAMselecting one or more Program(s) will limit results to only students with an ACTIVE type enrollment as of the date the report is run. (Leaving this blank will pull all students relative to your status filter.)
  • (Optional) CHOOSE CLASS: selecting one or more Class(es) will limit results to only students with an ACTIVE type enrollment as of the date the report is run. (Leaving this blank will pull all students relative to your status filter.)
  • (Optional) CHOOSE CAMPselecting one or more Camp(s) will limit results to only students with an ACTIVE type enrollment as of the date the report is run. (Leaving this blank will pull all students relative to your status filter.)
  • (Optional) CHOOSE CHARGE CATEGORY: selecting one or more specific charge categories will limit the results only to charges assigned to the selected charge category/categories that have been paid within the specified date range.(Leaving this filter blank will include all charges that have been paid within the specified date range.)

Important Notes

There is no date filter for this report except in relation to the Charge filters. It will always pull data as of the date it is run if you leave this section blank.

When you run the report for the first time, the system will create any student custom fields it needs for the report that do not exist in iClassPro. After they are created, you can input data into these as needed on the Student profile and those fields will automatically populate with data the next time you run the report.

To input information into these custom fields, go to the STUDENTS page, click the pencil/edit icon next to the student in question, then go to the CUSTOM FIELDS tab to input the information:

ga_report.png

The name of these custom student fields is very important – if you rename the field or delete one, the system will re-create a new field with the default name. Any data stored in the renamed field will no longer map to the report that is generated; it will use the fields with the default name instead.

Uploading the Report

Need more assistance?

Call us at 877-554-6776. Our business hours are Mon–Sat, 9am–9pm (CT).