IN THIS ARTICLE:
Learn how to use the Time Clock Kiosk to clock in/out and review your time clock entries.
- Clocking In/Out with the Two-Punch System
- Clocking In/Out with the One Punch System
- Reviewing Time Clock Entries/Hours
Clocking In/Out with the Two-Punch System
If you are using a universal staff login for the Time Clock Kiosk, that user will need to be granted the permission to "See All Classes/Camps In Staff Portal" to show the breakdown of a staff member's schedule upon logout and allow them to choose/set roles.
After logging into iClassPro and launching the punch pad or kiosk mode, an employee will be prompted to enter their PIN.
Note: For multi-location accounts, staff members can toggle between locations as needed using the Location Switcher. If a staff member clocks in at one location and clocks out at another, the system will record the clock-out entry at the same location as the clock-in.
Next, the staff member will then be greeted with the option to Clock In.
After clicking Clock In, the employee will receive a confirmation screen with their clock in time. If the employee is finished, clicking I’m Done will return the view to the PIN entry screen.
Clocking out with the two punch system is just as easy as clocking in. The staff member will enter their PIN first. They will then be greeted with a Clock Out option.
After clicking Clock Out, the employee will be given a summary of their time clocked in. The employee can also switch their Role for this entry if needed.
To complete the entry, the staff member will click Accept and Log Out.
Clocking In/Out with the One Punch System
After logging into iClassPro and launching the punch pad or kiosk mode, an employee will be prompted to enter their PIN.
Note: For multi-location accounts, staff members can toggle between locations as needed using the Location Switcher. If a staff member clocks in at one location and clocks out at another, the system will record the clock-out entry at the same location as the clock-in.
The primary difference between Two Punch and One Punch systems is that One Punch employees will not need to clock out, only clock in at the beginning of the day. The system pulls the staff record and detects the classes and camps the employee is attached to as an instructor and presents them to the employee and gives them the option to clock in for those time periods.
After entering their PIN on the first screen, the staff member will be greeted and select Clock In.
The staff member will be presented with any scheduled classes and camps for the day. Scheduled items will be automatically recorded as Time Clock entries for the staff member. The staff member’s Role which appears in the drop-down is populated by the default role on their staff record. If necessary, the staff member can change their role for each scheduled item.
By default, time gaps between scheduled classes and camps will be marked as "not clocked in". Any edits to the gaps will be submitted as a time adjustment request and will need to be approved by a Time Clock admin.
To finish clocking in, the staff member will need to make any necessary adjustments and click Accept & Log Out.
At the end of the day, if the employee needs to add more time on to the schedule they submitted at the beginning of the day, they can submit it as a Time Adjustment Request.
Reviewing Time Clock Entries/Hours
Staff members can also review their time entries after entering their PIN in the Punch Pad or Kiosk Mode views. To view this information, the staff member will simply enter their PIN, then select “View Your Time” on the greeting page.
This will adjust the information in the box below to allow the employee to view time records for different pay periods.
The current pay period will show by default. Employees can select previous pay periods from the drop-down menu.
At the top, a total number of hours for the pay period is shown, as well as a rough estimate of regular hours versus overtime (based on a 40 hour work week - click here for more information about overtime estimates).
The information displayed for each Time Clock entry within that pay period will include the date, location, in and out times, duration, role and a total number of hours for that shift.