Using the Grades Feature

What is it?

The new grades feature refers to the grade level-- such as Pre K, Kindergarten, 1st, etc.-- which a student is in. Grades are established under settings, then auto-assigned to existing students in the system based on their age. Each year, on the selected "roll-over date," students will automatically roll over to the next grade up.

Note: If a student is auto-assigned to the wrong grade because they are advanced or have been held back, the grade can be edited from the student page.

Defining Grades in Settings

To get started, grades must be defined in your settings. Go to Settings > Setup > Student Settings > Grades to edit the settings.

  1. Create a Grade List
    Each account will start with a blank list for grades. Add new grades by clicking the Add Grade button. Then type in the name of the grade, then click save. Once a grade has been saved, it will appear on the list to the left of the window.
  2. Enter Starting Age and a Rollover Date
    The Starting Age is the age which is assigned to the top grade in your list. Each grade going down the list will be automatically assigned the next age. 
    The Rollover Date is both the date which determines the student's grade and the date on which all students will be rolled over into the next grade. So if May 31st is selected as the rollover date, iClassPro will use the student's age as of May 31st last year to determine which grade the student will be assigned to. When May 31st arrives, all students will be automatically rolled over into the next grade on the list.
    For example, in the image below, Pre-K will be assigned age 4, Kindergarten will be assigned to age 5, and so on.
  3. Double Check that the Grades List is in the right order. Starting with the youngest group at the top of the list and the eldest at the bottom, each grade represents 1 year increase in age. Make sure that the list is in order. If the list is out of order, simply drag and drop the grades to sort.

Viewing/Changing a Student's Grade

Grades will be automatically assigned to students once the above setup is complete. View which grade a student has been assigned by going to the Student page in iClassPro and clicking the edit icon next to a student. You can override the assigned grade by changing the drop down option and saving the student. If you override a student's grade, their grade will still increment by one after the rollover date.


Note: If a student is not old enough or is older than the ages associated to the grades in your account, the grades setting will remain set to "Default".

Using the Grades Requirement

To restrict students who enroll in a class or camp by grade, it must have a grade selected in its requirements section. This will be located in the Class or Camp details, in the requirements section under age requirements. (As seen below.) Any students which sign up for a class/camp with a grade requirement MUST be assigned to that grade to be approved from the Parent Portal. Even if the age requirements above include students of other ages/grades.


Note: If the grade requirements conflict with the age requirements on the class, no enrollments will be automatically approved.


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