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Understanding Enrollment Types

What is an Enrollment Status?

An enrollment status or enrollment type describes the different ways a student can be associated with a class. These include an Active, Trial, Make Up, and Wait list.  Any time you create an enrollment as a staff member or approve an enrollment request, you have the opportunity to choose the appropriate enrollment status from a drop down menu as seen on the right.

New_Enrollment_Status3.png

Each enrollment status has a unique purpose. Reports can be used to pull lists of students based on the enrollment status and enrollment dates.

Active: The active status is for a standard enrollment, to indicate the student is actively enrolled in the class as of the start and drop dates entered on the enrollment.

Trial: The trial status is for free trial enrollments in classes. These trial enrollments will count toward the maximum enrollment capacity established on the class.

Make Up: The make up status is used to signal students who are making up for missed enrollment dates. Make up enrollments are also considered free within the system and will count toward the maximum enrollment capacity on classes. 

Wait: The wait status places the student's enrollment on a wait list for the class with a time and date stamp for the request. Wait listed students can then be added as an active enrollment to the class when a spot opens up (To give your staff complete control over the enrollment process, this is not done automatically).

Additional Recommendations:

When moving students from one enrollment type to another (such as from a wait list to an active enrollment), it is always important to consider the history that you want left behind on the student's enrollment records.

For example, to maintain a record that the student was on the wait list, but then switched to an active enrollment, you will want to put a drop date on the original wait list enrollment, then create a brand new enrollment starting the next day with the active status. Simply changing the status on the enrollment will not preserve the history of the previous enrollment status.

Enrollment Start Date: As of 12:00 AM on this date, the student will be considered active in their enrollment.

Enrollment Drop Date: As of 11:59 PM on this date, the student is dropped from their enrollment.

 

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