How Do I Import Data?

IN THIS ARTICLE:
Learn what import options are available to transfer your existing data from your current software into iClassPro.

What data can be imported?

We can generally carry over families, students, balances, classes, staff members and enrollments. If we do not support a full conversion, we can at the very least import your families/students and outstanding balances via our Excel Import spreadsheet.

Which external software packages are supported?

JackRabbit

Notes about imported data:

  • All Families and Students (Active/Inactive). Does not include lead files
  • Families current ledger - any outstanding balance or credit will be imported
  • CREDIT CARD DATA WILL NOT BE IMPORTED WITH FAMILIES
  • Active Classes
  • All current and future Active and Trial enrollments
  • Class Settings - Billing Schedules/Tuitions/Sessions - Some information will need to be manually updated within these settings due to the difference of the coding with the two applications.
  • Staff Users - passwords and TimeClock settings will need to be reset .

ProSchool

Notes about imported data:

  • Families
    • CREDIT CARD DATA WILL NOT BE IMPORTED WITH FAMILIES
  • Students
  • Staff
  • Class Settings - Billing Schedules/Tuitions/Sessions - Some information will need to be manually updated within these settings due to the difference of the coding with the two applications.
  • Current and historical enrollments

What can be imported via the Excel Import Spreadsheet?

We offer three spreadsheets for importing data into iClassPro:

  • Family-Student Import – this will create accounts for families and students with mailing address, two phone numbers, one email address and any outstanding balance/credit
  • Class Import – creates basic classes with a flat tuition (billing options may need to be customized following the import if you bill hourly or by timeslot). Staff member profiles will be automatically created if they are assigned to one of the imported classes (however, usernames/passwords and permissions will still need to be assigned).
  • Enrollments Import – combines the other two options along with enrollment data (startdate/dropdate/enrollment type, such as ACTIVE, MAKEUP, TRIAL or WAIT)

Instructions for filling out the required information are provided in the first worksheet of the workbook.

Need More Assistance?

Call us at 877-554-6776. Our business hours are Mon-Thu 9am-9pm and Fri 9am-6pm Central Standard Time.