The new blackout dates feature is now available! iClassPro can now calculate pro-rated tuition based on your blackout dates. Here's how it works...

How It Works

Blackout dates change the way iClassPro calculates tuition when prorating or billing hourly so that you can automatically not charge for the days that you are closed.

FOR EXAMPLE, you have a one hour Monday class and you charge $20 per hour or per class. iClassPro would count how many billable days there are within your billing cycle (The billing cycle could be a session or monthly), and then subtract the blackout dates from the billable days. Let's say you bill monthly for this class. iClassPro would then calculates how many Monday's there are in the current calendar month.

It would figure that there are 4 Mondays in December. So, it would charge 4 x 20 and calculate a total tuition of $80. Now let's say you have a blackout date of December 26th which happens to be on a Monday. This makes only 3 billable Mondays in December. The calculation would then be 3 x 20 = $60.

Setting Up Blackout Dates

Complete the following steps below to setup blackout dates on your classes.

Create a Blackout Schedule

1. First, you enter the dates you are closed in a "Blackout Schedule" in your iClassPro Settings. This is under Settings>Setup>Class Settings
2. Click the create new button to create a new blackout schedule.
   
3. On the right side of the window, choose dates or a date range and click the add button to add dates to your blackout schedule. Your dates show in the list on the left of the window.
   
4. Be sure to click Save when finished.

Attach to Applicable Programs

Before your blackout schedules are used, you must attach the schedule to the program(s) that it applies to. All you need to do for this is edit the programs under your settings.

1. Edit programs under Settings>Setup>General Settings.
   
2. Double-click each program to edit it.
   
3. In the edit/view program window, select your blackout schedule from the drop down menu.
   
4. Be sure to click save.

Testing The Settings

 Enroll a test student to test your settings. When creating a charge, you should see now that the calculated tuition is taking blackout dates into account.

TIP: You can see exactly how iClassPro calculates the tuition from the Global Tuition Charges. Just click on the amount in the preview and you'll see a window outlining the tuition calculation as seen below.

Questions?

Please feel free to contact us if you have any questions about using blackout dates. We're happy to help!

Thanks for Going Pro!